SWSD 2013 Program Handbook November 2013 | Page 87

a.

Report to the Chapter (as needed) regarding updates and
explanations regarding National protocol matters.

b.

The Protocol Chairperson shall serve as a liaison between the
Chapter and the Regional and National Protocol Chairpersons.

Revised Section 2(6) and (12) on 5/17/11.
B.

Standing Committee Chairpersons: shall be appointed by the Chapter President
and serve concurrent terms to the Chapter President that appoints them Exception:
unless these Bylaws specifically provide for a specific officer to serve as chairperson for a given
committee. In such cases, the officer/committee chairperson will serve as long as they
hold the relevant office.

Section 3.

Special Committees: Special Committee appointments and chairships shall
run concurrent with the appointing Chapter President’s term of service.
ARTICLE VI. Meetings and Conferences

Section 1.
A.

Time and Place

Regular Meetings. The Chapter shall hold a Mothers’ Meeting every month from
September to May during the Program Year.
1.

2.

Notice shall be provided no later than one week prior to the scheduled
meeting to each Member at any address (physical or electronic) provided in
the official Membership Directory managed by the Membership Committee.

3.
B.

The Chapter shall establish the date(s), time(s) and location(s) for the
Mothers’ Meetings for the following Program Year by May 31st of the
preceding Program Year.

Mothers” Meetings may be held via conference call.

Special Meetings. A special meeting may be called by the Chapter President or any
two Executive Committee members at any time with 24 hours’ notification to each
Member at any address (physical or electronic) and preferred phone number (cell or
home) provided in the official Membership Directory managed by the Membership
Committee. The meeting may be held in person or by conference call. It shall be
exempt from a Quorum, however, any recommendations that are made are subject
to ratification by an appropriate vote of a Quorum of the Chapter Membership.
However, no official business concerning approval of the Budget, amendment
of these Bylaws, Involuntary Termination of membership, election of officers,
removal of officers, consideration of a grievance, or election of new Members
may be considered if a Quorum is not present.
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