SWSD 2013 Program Handbook November 2013 | Page 78
G.
Recording Secretary. It shall be the duty of the Chapter Recording Secretary to:
1.
Record, review, distribute and archive the official minutes of Mothers’
Meetings, Executive Committee Meetings, and Special for audit.
2.
Manage the process for recording minutes for all Mothers’ Meetings,
Executive Committee Meetings, and Special Meetings, up to and including
securing a replacement recorder in her absence.
3.
Conduct roll call, log and report meeting attendance and report to the
Membership Committee Chairperson for review pursuant to the relevant
governing documents.
4.
Submit copies of the minutes to the Chapter President no later than two
weeks following each meeting.
5.
Maintain accurate records of attendance at Mothers’ and Special meetings
6.
Prepare minutes for dissemination to the membership.
7.
Collect reports from all committees to become a part of the record.
8.
Preserve all books, records and documents pertaining to that office.
9.
Distribute the slate of candidates that has been submitted by the Nominating
Committee to all members.
10.
Elected for one term (2 years) ), but may serve no more that 2 consecutive
terms (4 years).
11.
Serve as liaison for the Associate’s Group to the Chapter Executive
Committee.
Revised G(1-3) on 9/17/13.
H.
Corresponding Secretary.
Secretary to:
It shall be the duty of the Chapter Corresponding
1.
Prepare correspondence as authorized by the Chapter President.
2.
Notify all members of Mothers’ Meetings, Special meetings and
announcements
3.
Disseminate proposed amendments to the Bylaws.
4.
Disseminate the current governing documents of the Chapter, Region and
National Organization.
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