SWSD 2013 Program Handbook November 2013 | Page 118

2.

J.

blank checks (checks without a date or payee designated)
be signed in advance
3.
checks be made out to "cash", "bearer", "petty cash",
etc.
4.
checks be prepared on verbal authorization, unless
approved by the Chapter President in writing.
In the event that it is necessary to issue a duplicate check for checks
in an amount over $50.00, a stop payment will be ordered at the
bank on the original check.

VIII. Reimbursement
A.
Each Member shall complete an expense voucher for reimbursement
for authorized purchases made on behalf of the Chapter. Vouchers
should be accompanied by receipts for all listed purchases for which
the Member expects to be reimbursed.
B.
Expense vouchers should be submitted for payment within 30 days of
when the expense was incurred, however, no reimbursements will be
made for vouchers presented beyond the end of the fiscal year in
which the expense was incurred. Exception: Expense vouchers for
any refundable expenses incurred by a Chapter Member in the month
of May, may be submitted through June 30th of the next Program
Year.
C.
Mileage to and from a Chapter Member’s residence will not be
reimbursed by the Chapter, except for travel made for the benefit
of, and authorized by, the Chapter and covered under Travel
Expenses for National Convention, Regional Mothers’
Conference, Cluster Meetings (Area Workday, Children’s
Cluster or Teen Conference) herein.
D.
Reimbursement will be based upon current travel policies. Receipts
must be attached to the expense voucher for lodging, common
carrier transportation, and receipts for meals where required.
E.
Incomplete expense vouchers will be returned.
F.
The Chapter will reimburse no more than the standard mileage rate
for the business use of a car as established by the IRS.
G.
Unless otherwise provided herein, all reimbursements shall be paid
within 30 days of a valid request.
IX.

Travel Expenses for National Convention, Regional Mothers’
Conference Cluster Meetings (Area Workdays Children’s Cluster
or Teen Conference)
A.
General: Travel expenses resulting from authorized travel in
service to the Chapter shall be paid from the budgeted funds of
the Chapter. Costs should be budgeted based on the Chapter’s
best projections using ”actual” budget/numbers from the most
recent travel expenses for travel of similar magnitude, and
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