SWSD 2013 Program Handbook November 2013 | Page 117

M.
N.
O.
P.

VII.

Treasurer shall make the deposit in person.
Collections of more than $500.00 must be deposited within 3
business days, and amounts less than $500.00 must be deposited
within two weeks of collection.
All receipts shall be deposited intact, and not intermingled or
substituted with other funds. No disbursements will be made from
cash or check receipts prior to deposit.
Balancing of Cash Receipts: All funds collected must be balanced
monthly.
Preparation of Deposits
1.
Checks must be made payable to SWSD Chapter of Jack & Jill
of America, Inc. Cash must be recorded on the deposit slip in
the appropriate space.
2.
The appropriate account number(s) must be included on the
deposit slip.
3.
All funds must be deposited as outlined in M above.

Disbursements
A.
The Treasurer shall be responsible for all blank checks
B.
Disbursement of Chapter funds shall require presentation of a
signed voucher along with the relevant receipts to the Chapter
Treasurer. (Sample Voucher attached as Exhibit A)
C.
Disbursement of funds shall be made upon the signatures of two (2)
out of three (3) authorized signers: the President, the Vice
President or the Treasurer.
D.
All vouchers and receipts shall be submitted to the Treasurer who
will review the voucher for accuracy, validity, and conformity to the
budget (or other Executive Committee or Chapter authorization).
Vouchers should contain Committee Chairperson’s authorization.
E.
By approving a voucher, the Treasurer indicates that she it has
reviewed and authorizes the disbursement.
F.
Disbursement of all funds shall be in accordance with the current
budget as approved by the Chapter. Request for expenditures that
are not clearly included in the current budget must be referred
to the Treasurer. The Treasurer shall determine whether an
expenditure request shall be granted or referred to the Executive
Board through the Budget & Finance Committee for ultimate
approval by the Chapter.
G.
All expenditure requests determined by the Treasurer to be
clearly outside of the currently approved budget will require
approval by the Chapter membership.
H.
All expenditures or refunds must be paid from the appropriate
budget with a Chapter check.
I.
In no event will:
1.
vouchers be paid unless approved by an authorized
signer
B-22

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