SWSD 2013 Program Handbook November 2013 | Page 116

F.
G.
H.

I.

Following E above, the Treasurer shall verify the totals and make the
deposit to the Chapter’s Bank of record.
The Financial Secretary shall keep track of the obligations of the
individual members and notify each Member of her status in
accordance with the Chapter Bylaws.
The President, Vice-President, Treasurer or the Financial Secretary
may open any financially related mail addressed to the Chapter or
without specific addressee.
1.
The contents of the mail must be recorded, including date
received, sender, purpose, amount of coin, currency and check
and check number.
2.
A list of the cash, checks, certified checks, cashier's checks,
or money orders should be prepared in duplicate. The list
should include the payer's name, amount received, total in cash
and currency and check number. One copy should be kept by
the person collecting or by the Financial Secretary, and the
other should accompany the funds to be delivered to the
Treasurer.
3.
The funds must be stored in a safe or other secure place until
they are deposited.
4.
All cash, checks, certified checks, cashier's checks, or
money orders shall be forwarded to the Financial Secretary
within 48 hours of receipt (via mail or personal delivery).
Forwarding is effective when sent.
The Treasurer will endorse all checks preferably by rubber stamp
to read as follows:
PAY TO THE ORDER OF
________ Bank
Account #
FOR DEPOSIT ONLY

J.

K.
L.

The endorsement stamp will specify into which account (operating or
fundraising) the deposit will be made.
The Treasurer shall prepare a report that includes:
1.
a summary of actual receipts (revenue and income) and
disbursements for a given period. This statement should be
compared to the budget for the same time period with
explanations provided for material variances from the budget ??"??f???6??&W?'G2?b??6??R?BW?V?6W0?&V6V?G2?BFW?6?B6?26???&R?WB?B??vVB'?F?P?G&V7W&W"??B6??V?B&Rf??&?Rf?"&Wf?Wr'?F?R6?FW"'VFvW@??Bf???6R6???GFVR?B??"F?R6?FW"&W6?FV?BW??&WVW7B??&??FW?6?G3??b??66??2F?&R??6?VFVB?FW?6?B??&R6V?V@??B6V?BF?&?Vv?F?RU2???f?"FW?6?B??b66??2F?&R??6?VFVB?F?P?"?#??`???