SWSD 2013 Program Handbook November 2013 | Page 115

B.

V.

VI.

Any member whose Chapter Dues and/or Regional and National per
capita are not paid by November 15th will automatically be
terminated and the Member’s name will be removed from the Chapter
roll. See the National guidelines for information regarding removal
from the National roll.
C.
Any member that does not fulfill ALL financial obligations by May 31st
of the current Program Year is subject to termination in the next
Fiscal Year (as of June 1st).
Refunds: A Member must make formal request for a permissible refund for
a payment made to the Chapter within 30 days of the date that the payment
is made.
A.
If the Member does not make formal request for said refund within
the 30 day period she may have the expense reviewed by the Budget
and Finance Committee for formal consideration of the refund
request. The decision of the Budget and Finance Committee is
appealable to the Executive Committee, and ultimately to the Chapter.
If a formal refund request is not made by May 31st of the Fiscal Year in
which the expenditure was incurred, the Member shall forfeit the
right to said refund effective June 1st of the following Fiscal Year
(see I(H) above). See Exhibit A for a sample Voucher form, but only
the most recent version promulgated by the Chapter Treasurer or
the National Organization shall be used.
B.
Permissible refund requests related to summer conferences and/or
conventions must be submitted within 30 days following the last date
of the relevant conference/convention.
PROCEDURES FOR COLLECTING FUNDS (includes cash, checks, certified
checks, cashier's checks, or money orders)
A.
Checks paid to the Chapter must be made payable to Southwest
Suburban Dallas Chapter (“SWSD Chapter”) of Jack & Jill of
America, Inc.
B.
All Funds are to be submitted to the Chapter Financial Secretary, who
is responsible for writing receipts for funds received.
C.
All Funds received must be recorded: the person submitting the
payment must be presented a receipt with duplicate record to be
retained by the bonded recipient (Financial Secretary, Treasurer,
President, Vice-President). A receipt should be provided to the payer
immediately, but never more than 30 days after the payment is
submitted to the Chapter respresentative.
D.
The Treasurer shall ensure that the collection point is maintained
with a clear separation of duties. An individual should not have
responsibility for more than one of the fund handling components:
collecting, depositing and reconciling.
E.
The Financial Secretary should reconcile her receipts to the total
cash/check received on a funds exchange form and provide a set of
receipt copies to the Chapter Treasurer.
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