SWSD 2013 Program Handbook November 2013 | Page 113

E.

F.

G.

Chapter Treasurer for depositing in the appropriate Chapter bank
account. The Financial Secretary’s basic responsibilities are to:
1.
Maintain a journal listing names of members, itemizing
breakdown of monies received, and categorizing sources of all
income. Keeps track of the obligations of each Member and
provides notification of financial status in accordance with
the Chapter Bylaws.
2.
Maintain a numbered receipt book. Each member should
receive a receipt at the time of payment indicating the date, the
amount, the form of payment and the purpose of the payment.
3.
Serves as a member of the Budget/Finance Committee
4.
The Financial Secretary does not sign checks but must
be bonded.
The Chapter Treasurer receives and disburses all Chapter funds,
including monies collected and disbursed by and for Chapter Teens,
Associate and the Fathers’ Auxiliary. The Treasurer’s basic
responsibilities are to deposit all funds or monies in the appropriate
accounts and disburse same by check after receipt of a signed
voucher. All disbursements must contain the signature of two
officers (Treasurer, President, or Vice-President) and be disbursed
pursuant to the budget or vote of Chapter Members. All funds
leaving a Chapter account must bear the signatures of two of the
three designated Chapter officers. The treasurer must also:
1.
prepare financial reports of income and expenses for
Chapter Members at all regularly scheduled Mothers’
Meetings.
2.
chair the Budget and Finance Committee
3.
complete and file all financial reports as required by
National Treasurer and Regional Secretary/Treasurer
4.
submit financial records to Audit Committee (defined
below) and maintain all financial records and
vouchers for submission. The Chapter Treasurer
should maintain only 2 (two) bank accounts in the
Chapter’s name for operating and fundraising, and
the Treasurer must be bonded.
5.
accept funds from Financial Secretary by signing a
confirmation of funds exchange form (download
from the National website)
The Chapter President is responsible for the ultimate management
of all Chapter matters. She does not perform the mechanics of all
tasks, but she has to be informed in order to know what is
happening with the finances. The Chapter President must receive the
monthly bank statements and provide them to the Chapter Treasurer
in a timely manner.
The Budget and Finance Committee shall formulate financial policies
and procedures which shall then be recommended to the Executive
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