SWSD 2013 Program Handbook November 2013 | Page 111

Budget & Finance Committee
Financial Guidelines and Procedures
for the
Southwest Suburban Dallas Chapter of Jack & Jill of America, Inc.
Approved by the Chapter on January 18, 2011
Capitalized terms not defined herein shall have the meanings set forth in the Chapter
Bylaws.
I.

General Policies
A.
The Treasurer and the Financial Secretary must ensure that all
nationally promulgated financial policies and procedures are
followed. If there are any conflicts between the National Financial
Handbook and these procedures, the most recent version of the
National Financial Handbook shall govern. (See the National
website for the most recent version of the National Financial
Handbook).
B.
The fiscal year for the Chapter is from June 1 st through May 31st.
C.
The Chapter shall manage its financial transactions in
accordance with generally accepted accounting rules and practices
and keep appropriate records.
D.
The Chapter should maintain two ( 2) checking accounts
1.
Operating Account (including Members, Teens, Associates,
Fathers’ Auxiliary, and grant proceeds)
2.
Fundraising Account (including funds raised by Teens,
Associates, and Fathers’ Auxiliary)
E.
Under no circumstances should operating funds be combined or comingled with funds raised from the public.
F.
Checks should be printed in the name of the Chapter and Jack and
Jill of America, Inc. with the name of the account (operating or
fundraising) appearing on the check.
G.
The Chapter should have bank endorsement stamps for each
checking account with the account number for the relevant account
imprinted thereon.
H.
Financial obligations assessed during the Fiscal Year are due at the
established payment deadline date. All financial obligations (dues,
assessments, fees, penalties, and fundraising dollars) reimbursements
(unless the obligation arises in May) and refunds (unless related to
summer conventions or conferences) MUST be settled by May 31st of
the current program year and shall not carry over into the following
program year.
B-16

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