Ordering from Off-Campus Vendor
1 . Place a food order , including all the details for your event . 2 . Use the Texas Sales and Use Tax Exemption Certificate . Any tax not taken off will not be reimbursed . 3 . Have Advisor pay with their T-Card or your payment option ( individual credit card , check , or cash ) 4 . Obtain the itemized receipt , which indicates each item you purchased . 5 . To be reimbursed , have your Advisor complete the Supplier Invoice Request ( formerly Check Request ) a . If you need assistance completing the form , click on that link and follow the Supplier Invoice Request Form
Instructions . b . You will scan and attach the original , itemized receipt . c . You will scan and attach a copy of the minutes from the meeting where the expense was approved .
Potluck or Community Sharing Student organizations may choose to host an activity that includes a potluck-style food source . Such community food sharing is allowable in pre-approved locations on each campus under the following guidelines .
• Organizations may not charge a fee for shared food . Charging a fee would require a food safety permit and your organization to obtain a temporary food permit . Potluck or community-shared food may not be served in a Conference Center location .
• Potluck or community-shared food may only be offered on an optional basis , in which an individual may decline if desired .
• Organizations are encouraged to use disposable plastic food gloves to handle the food when serving . Food items that contain major food allergens ( such as wheat , peanuts , tree nuts , and fish ) need to be appropriately identified .
Movie Showings
Anytime a film is shown for entertainment purposes outside of a private residence , public viewing rights are needed . You will still need public performance rights , even in an organization meeting .
Unless a specific license or permission is obtained , electronic media in the classroom , including motion pictures and other audiovisual works , must be used in the course of face-to-face teaching activities as defined by law . See Board policy CT ( LOCAL ).
Most of the time , you will need to purchase these rights . However , some independent films will provide them to you for free . Information about public performance rights : http :// colleges . swankmp . com / faq
Collin College also offers a free film series : View the Auteur Film Series schedule here . You may also check with the Collin College libraries to see if a copy is available for your event .
Political Activities
Non-partisan political events ( campus tours for candidates , open forums with candidates , debates , etc .) can be sponsored by student organizations . Any organization planning such an event is encouraged to contact Student Engagement to ensure their event falls within Collin College policy as identified in Board policy GD ( LOCAL ).
Can student organizations urge students to vote ? Yes . Student organizations can encourage students to vote and inform students about upcoming elections . Additionally , they may enable students to vote for a particular party or candidate . However , all organizations must follow guidelines related to political advertising , campaign communication , or electioneering as identified in Board policy GD ( LOCAL ).
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