Ordering from Off-Campus Vendor
1. Place a food order, including all the details for your event. 2. Use the most recent Texas Sales and Use Tax Exemption Certificate available from the Accounts Payable Page of
Cougar Web. Any tax not taken off will not be reimbursed. 3. Have the Advisor pay with their T-Card. If the vendor does not accept credit card payments, please contact Student
Engagement as soon as possible to arrange alternative payment processes. 4. Obtain the itemized receipt, which indicates each item you purchased.
Potluck or Community Sharing Student organizations may choose to host an activity that includes a potluck-style food source. Such community food sharing is allowable in pre-approved locations on each campus under the following guidelines.
• Organizations may not charge a fee for shared food. Charging a fee would require a food safety permit and your organization to obtain a temporary food permit. Potluck or community-shared food may not be served in a Conference Center location.
• Potluck or community-shared food may only be offered on an optional basis, in which an individual may decline if desired.
• Organizations are encouraged to use disposable plastic food gloves to handle the food when serving. Food items that contain major food allergens( such as wheat, peanuts, tree nuts, and fish) need to be appropriately identified.
Movie Showings
Anytime a film is shown for entertainment purposes outside of a private residence, public viewing rights are needed. You will still need public performance rights, even in an organization meeting.
Unless a specific license or permission is obtained, electronic media in the classroom, including motion pictures and other audiovisual works, must be used in the course of face-to-face teaching activities as defined by law. See Board policy CT( LOCAL).
Most of the time, you will need to purchase these rights. However, some independent films will provide them to you for free. Information about public performance rights: http:// colleges. swankmp. com / faq
Collin College also offers a free film series: View the Auteur Film Series schedule here. You may also check with the Collin College libraries to see if a copy is available for your event.
Political Activities
Non-partisan political events( campus tours for candidates, open forums with candidates, debates, etc.) can be sponsored by student organizations. Any organization planning such an event is encouraged to contact Student Engagement to ensure their event falls within Collin College policy as identified in Board policy GD( LOCAL).
Can student organizations urge students to vote? Yes. Student organizations can encourage students to vote and inform students about upcoming elections. Additionally, they may enable students to vote for a particular party or candidate. However, all organizations must follow guidelines related to political advertising, campaign communication, or electioneering as identified in Board policy GD( LOCAL).
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