Student Organization Event Request Process Summary
Tier 1 Event |
Tier 2 Event On-Campus |
Tier 2 Event Off-Campus |
Tier 3 Event |
Event Parameters
Basic meeting or event hosted on campus , typically under 50 participants .
Large , on-campus meetings and events ( Ex . Inductions , 50 participants or more , have special circumstances )
Events hosted offcampus within 25 miles of CHEC .
Events hosted overnight or off-campus outside of 25 miles from CHEC .
Types of Event |
Classrooms , small |
Large classrooms , |
Off- Campus |
Off-Campus Location |
Spaces |
conference rooms |
Conference Center , |
Location |
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Outdoors , Atriums , and Tabling Spaces |
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Minimum Lead Time |
10 college business days |
15 college business days |
15 college business days |
20 college business days |
Step 1 . Student organization submits an event request through the Cougar Connect Action Center . Step 2 . The student organization ’ s faculty / staff advisor APPROVES or DENIES the event . Step 3 .
APPROVED . Student Engagement reviews request for health and safety concerns . If none , the space request is submitted on organizations behalf in Ad Astra for review by Conference Services within 2 college business days of advisor approval .
APPROVED . the Associate Dean of Student and Enrollment Services will review requests within 2 college business days of advisor approval for health and safety concerns , as well compliance with student travel policy .
NOT APPROVED . Notification sent via Cougar Connect within 2 college business days . A rationale will be provided with feedback to assist for future potential event approval .
Step 4 . |
APPROVED . Student Engagement approve the event in Cougar Connect . |
APPROVED . Request is forwarded to Campus Provost for approval . |
APPROVED . Student Engagement Staff will approve the event in Cougar Connect . |
NOT APPROVED . Notification via Cougar Connect within 2 college business days . A rationale will be provided with feedback to assist for future potential event approval .
Step 5 . |
APPROVED . Student organization notified of approval via Cougar Connect . Event publishes to Cougar Connect . |
APPROVED . Student Engagement will approve the event in Cougar Connect within 2 college business days of Provost approval . |
APPROVED . Student organization notified of approval via Cougar Connect . Event publishes to Cougar Connect . |
NOT APPROVED . Notification via Cougar Connect within 2 college business days . A rationale will be provided with feedback to assist for future potential event approval .
Step 6 . |
N / A |
APPROVED . Student organization notified of approval via Cougar Connect . Event publishes to Cougar Connect . |
N / A |
N / A |
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