Student Organization Event Request Process Summary
Tier 1 Event |
Tier 2 Event On-Campus |
Tier 2 Event Off-Campus |
Tier 3 Event |
Event Parameters
Basic meeting or event hosted on campus, typically under 50 participants.
Large, on-campus meetings and events( Ex. Inductions, 50 participants or more, have special circumstances)
Events hosted offcampus within 25 miles of CHEC.
Events hosted overnight or off-campus outside of 25 miles from CHEC.
Types of Event |
Classrooms, small |
Large classrooms, |
Off- Campus |
Off-Campus Location |
Spaces |
conference rooms |
Conference Center, |
Location |
|
|
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Outdoors, Atriums, and Tabling Spaces |
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Minimum Lead Time |
10 college business days |
15 college business days |
15 college business days |
20 college business days |
Step 1. Student organization submits an event request through Cougar Connect. Step 2. The student organization’ s faculty / staff advisor APPROVES or DENIES the event. Step 3.
APPROVED. Student Engagement reviews request for health and safety concerns. If none, the space request is submitted on the organization ' s behalf in Ad Astra for review by Conference Services within 2 college business days of advisor approval.
APPROVED. The Associate Dean of Student and Enrollment Services will review requests within 2 college business days of advisor approval for health and safety concerns, as well as compliance with student travel policy.
NOT APPROVED. Notification sent via Cougar Connect within 2 college business days. A rationale will be provided with feedback to assist for future potential event approval.
Step 4. |
APPROVED. Student Engagement approve the event in Cougar Connect. |
APPROVED. Request is forwarded to Campus Provost for approval. |
APPROVED. Student Engagement Staff will approve the event in Cougar Connect. |
NOT APPROVED. Notification via Cougar Connect within 2 college business days. A rationale will be provided with feedback to assist for future potential event approval.
Step 5. |
APPROVED. Student organization notified of approval via Cougar Connect. Event publishes to Cougar Connect. |
APPROVED. Student Engagement will approve the event in Cougar Connect within 2 college business days of Provost approval. |
APPROVED. Student organization notified of approval via Cougar Connect. Event publishes to Cougar Connect. |
NOT APPROVED. Notification via Cougar Connect within 2 college business days. A rationale will be provided with feedback to assist for future potential event approval.
Step 6. |
N / A |
APPROVED. Student organization notified of approval via Cougar Connect. Event publishes to Cougar Connect. |
N / A |
N / A |
20