Student Organization Renewal Each organization must renew its recognition status annually( August 1 – October 1).
* Student Engagement must approve any exceptions to these guidelines in advance * Organization pages will be inactivated if not in the renewal process by October 1 st.
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The President, Treasurer, and advisor( s) must complete the Mandatory Officer and Advisor Training for the current year. Establish at least two( 2) officers for the organization and obtain their contact information. Officers must maintain a minimum cumulative 2.0 * GPA and maintain a minimum of six( 6)* credit hours each Fall and Spring semester. Each organization must maintain a President and a Treasurer as officer positions. Maintain five( 5) members that meet the minimum standards( including officers). A“ Member” is a student who maintains a minimum standard enrollment of one( 1)* credit hour at Collin College and maintains a minimum cumulative 2.0 * GPA at the time of engagement. Obtain contact information for each Collin College faculty or staff member serving as the student organization advisor( s). Advisor( s) must get approval from their supervisor / dean before beginning their involvement. The Advisor Form is available during the training or on Student Engagement ' s Cougar Connect Page. All student organizations must be represented at the Student Government Association( SGA) monthly meetings. This person can be any organization member, but each person can only represent one organization during the SGA monthly meetings. Complete an updated Generic Email Request Set-Up Form to ensure the appropriate administrators are able to access the organization’ s Collin. edu email account. Review & update the student organization’ s Constitution( including Bylaws).( CONSTITUTION SAMPLE) Organizations with an agency account must submit an updated Agency Account Set-Up form annually; the organization cannot access funds until this form is completed. Re-register your organization on Cougar Connect. Upload all organization materials to this site. Once all renewal materials are uploaded into Cougar Connect, your student organization will hold a“ Pending” status. While in pending status, your student organization will only be able to hold general meetings.
Reactivating a Student Organization: Student organizations that have been dissolved for at least one( 1) semester must email StudentEngagement @ collin. edu. If Agency Account funds still exist from the dissolved organization, the new organization must accept the original constitution for at least one( 1) semester before gaining access to the initial funds. Constitutional changes may be voted on after one( 1) semester of recognition.
* In accordance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act, students requesting an exception to this policy should contact ACCESS( Accommodations at Collin County for Equal Support Services). ** If membership requirements are listed in the governing documents for academic organizations exceed the basic requirements listed above, the organization will follow the requirements detailed in their governing documents, unless they violate Collin policies and procedures.
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