REQUIRED TRAINING & MEETINGS
FALL – Student Organization Officer and Advisor Training( AUG-OCT)
WHO The President, Treasurer, and Advisor must complete this training online.( Newly established organizations will complete training during their New Student Organization Orientation meeting.)
WHEN Officer and Advisor training will be offered online throughout August-October. Training topics will include financial responsibilities, student organization operations, and using Cougar Connect. Must be attended annually before processing any financial transactions.
HOW
Training will be offered online. After the training, the organization representatives will sign the Agency Account Set-Up Form, which grants access to the organization’ s finances.
Additional Student Organization Training
Student Engagement may provide additional topic-specific training upon request. Some training that student organizations may request include:
• Renewal Workshop
• Cougar Connect 101
• Managing Members
• Event Request Basics
• How to Run Elections
• Promotion and Publicity Options at Collin
• Managing Tasks and To-Do Lists
If you have a training idea that is not listed, contact Student Engagement, and we will discuss how we can help.
Changing Organization Name Organizations may choose to change their name if they are currently registered and in good standing. The change must be voted on and approved by the organization members. Once the vote is passed, the organization must email Student Engagement outlining the desired name change. Meeting minutes, which show the results of the vote and an updated Constitution and Bylaws, must be attached to the email. In addition, the organization’ s officers and advisors must complete and sign an updated Agency Account Set-Up Form and Generic Email Request Form. These updated documents must be submitted to Student Engagement before approval of the name change.
Officer Transition
Most successful student organizations implement some form of the officer transition program. To be more effective, officer terms should provide at least one month of overlap. Hence, new officers can work closely with outgoing officers to understand the roles and responsibilities of their respective leadership positions. A smooth transition is the responsibility of the organization ' s outgoing and incoming members. This checklist serves as a guide for training for new officers, closure for outgoing leaders, and helps the organization maintain consistency yearly.
� Share Files Related to Your Position and Organization Make sure the incoming officer has a copy of the following items:
• Mission, philosophy, goals, and purpose statement of the organization
• Copy of Constitution and By-laws( An updated document should be housed on your Cougar Connect Profile)
• Financial records
• Member & officer contact list
• Log-In information for online resources / email accounts
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