• Contact information of important people / offices on campus
• List of basic annual procedures and calendar of annual events
• Meeting minutes and agendas
You can upload these documents on your Cougar Connect portal within the“ Files” tool to ease transitions!
� Introduce New Officer to Cougar Connect Cougar Connect How-To Guide
• Go to your Organization Manager Page, click“ Add Officer”, find their name, and click“ Position” or“ Custom Position” to select their officer role.
� Discuss Collin College and Student Engagement Policies and Procedures Share this procedures manual.
� Introduce New Officer to the Student Organization Advisor
• Schedule a new officer and advisor meeting to discuss how the advisor will work with the organization in the future
• Use the Primary / Secondary Advisor Agreement form as a guide
� Review Budgets and Funding
• Discuss the financial status of the organization
• Share where the organization received money from this year
• Does your organization have an Agency account? If so, ensure the new officers know your account number
• Share any funding requests that were submitted to SAFAC( Student Activity Fee Advisory Committee) and explain the status of the request
• Discuss which fundraisers worked and which didn’ t
• Show the monthly budget spreadsheet on your Cougar Connect portal
BUDGETS & FUNDING
WATCH
Fundraising
Fundraising
Requirements
• Each organization may hold a one-day, tax-free sale each month
• The purpose of the sale must be to raise funds for the organization. The organization’ s primary goal may not be to engage in business or perform an activity designed to make a profit.
• All fundraised monies must be deposited in the student organization’ s account within one( 1) business day of the sale. Organizations must do so by visiting the Collin College Bursar( Cashier).
• Fundraising is prohibited on the day preceding a break listed in the academic calendar.
Policies are in accordance with the November 2012 publication from the State of Texas Comptroller of Public Accounts entitled Exempt Organizations: Sales and Purchases.
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