Confirmation of Student Organization Recognition
Once approved, the requester will receive a notification via Cougar Connect.
Selecting a Faculty or Staff Advisor
• Organizations must establish a full-time Collin College faculty or staff member as the primary advisor. Part-time faculty or staff may petition the Associate Dean of Student and Enrollment Services for Student Engagement to become an approved primary advisor.
• Seek out an advisor who supports the purpose and goals of the group. If the group has difficulty finding an advisor, they should contact Student Engagement for suggestions.
• The primary advisor’ s supervisor must approve their involvement with the organization annually.
• Organizations are encouraged to have a secondary advisor. Secondary advisor( s) may be full-time or parttime faculty or staff.
• Organizations must consult with their advisor( s) before any program / event is undertaken or before changing their governing documents.
• Advisor( s) must know of and approve all organizational expenditures.
• Advisor( s) must know of and approve all organizational activities.
• Advisor( s) are obligated to counsel and advise the organization concerning college policies, procedures, and conduct.
Note: See the“ Advisor Resources” section for steps to change an advisor.
Establishing Affiliation with an External Organization Student Organizations that wish to establish an affiliation with an external local, state, regional, national, or international organization must complete an intent form, which will request information used by Student Engagement when considering the affiliation approval. Please contact Student Engagement to request this form. The approval timeline may vary depending on the external organization ' s considerations and the nature and scope of the desired affiliation.
Each organization with an affiliation must provide a letter from the external organization stating that the Collin College Student Organization has permission to use the external organization’ s name and logo.
Once the affiliation is approved by Collin College Student Engagement and the organization, the relationship to the affiliate must be outlined in the Student Organization’ s constitution and bylaws. Student Engagement will write an approval letter to send to the affiliate organization upon approval.
REGIONAL / STATE / NATIONAL OFFICERS.
For officers or advisors seeking a leadership position with an external affiliate, consultation / approval is required from Student Engagement at least 10 college business days before submitting your name for the ballot. Officers must receive written permission from their advisor and the Dean of Student and Enrollment Services. Advisors must receive permission from the Associate Dean of Student and Enrollment Services for Student Engagement and their supervisor.
Student Engagement will consider the following upon approving an affiliation:
• History of the external organization
• External organization’ s charter mandates and requirements
• External organization governing structure
• Amount and method of fee collection
• The benefit of such affiliation to the student organization and larger academic community
* As used throughout this SOPM, the term“ college business days” is defined as days the college is open for normal business operations and may exclude certain holidays or extended breaks such as Spring Break.
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