Once the event is over, the organization must clean the area where the literature was distributed. Extra copies must be taken away.
Email
Obtain a Generic College Email Address Once registered by the college, a Student Organization Advisor( s) may request a Collin. edu email address by submitting a Generic Email Request form.
To access Office 365, visit https:// portal. office. com /. For new accounts, allow up to 2 weeks for account creation. The helpdesk will notify the Advisor that the account has been created and provide a temporary password. The password should be changed upon initial log-in, and the student organization member responsible for maintaining the account should be notified. If a password needs to be reset, the Advisor must contact helpdesk @ collin. edu. The password will remain unchanged for existing accounts until a password reset is requested.
Mass Email to Collin College Community Campus distribution lists available in Office 365 should not be used by advisors or students who are members of student organizations.
• Faculty / staff advisors can request to announce high-profile / special events via Office 365 through Student Engagement( i. e., speakers, cultural events). The event must be open to all faculty and staff.
• Emails cannot be used for fundraisers or to promote or support a non-College purpose.
• The information must be of general interest to the entire Collin College community to whom it is addressed( e. g., if it affects Frisco Campus faculty, request it only to be sent to the Frisco Campus distribution list).
Approval Process for Mass Communications 1. The advisor of the student organization emails studentengagement @ collin. edu the final text / graphic to be distributed. 2. Student Engagement will get approval of the content from SES Leadership. 3. Once approved, Student Engagement will email the appropriate listserv.
Collin Email Account Student Engagement will use only @ collin. edu email account addresses to communicate with officers, members, and advisors. If you do not have your username and password, you may email StudentHelpDesk @ collin. edu.
CougarVision – Campus TV Promotion
Student Organization meetings are not permitted for promotion on CougarVision, however, important events may be promoted for up to two( 2) weeks prior to the event. The following guidelines have been determined by the Communications Department and Student Engagement Representatives. Template Mechanics
Slide Content
• Graphic should be sized at 1920 x 1080 One event will be featured per slide. Slides should include: landscape only.
• Headline
• The graphic appears district-wide at all
• Time( has a start time and end time) locations where digital signage is available • Day / Date unless a student organization requests
• Location( includes campus and room number or otherwise. other location. Campus address is not required)
• Description( 10 words or less)
• A web address, if applicable
• Contact Information
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