each meeting . Failure to submit these documents in the timeframe requested may result in club deactivation .
Because of potential disruptiveness or risk of injury or damages , non-enrolled children are not permitted to attend meetings . In accordance with the
Student Code of Conduct , non-enrolled children will also not be permitted to remain in the common areas of College buildings without adult supervision .
106 Club Sponsor
106.1 Sponsor Responsibilities All clubs are required to have a Club Sponsor who is a full-time staff ( exempt status ) or full-time faculty member employed by EFSC . Club Sponsors must be present at all club meetings and activities . Club Sponsors are to assist with paperwork , work orders , and other behind-the-scenes operations . They will complete annual Club Sponsor Training and will help guide new club officers to ensure smooth transitions from year to year . Sponsors should help facilitate club business and foster ownership and responsibility by the student members of the club .
Faculty members serving as Club Sponsors should consult the Collective Bargaining Agreement regarding stipends and / or other provisions relating to service as sponsors , if applicable .
Sponsor responsibilities include , but are not limited to , the following :
• Complete Club Sponsor Training annually .
• Attend all club meetings and activities . These must be hosted outside of the Sponsor ’ s regular work hours .
• Maintain an EFSC Purchasing Card ( Pcard ) to manage club finances and expenses .
• Complete appropriate tasks on behalf of club in a timely manner , including work orders , room reservations , IT requests , travel and accounting paperwork , marketing and printing requests , and purchasing .
• Inform the Communications Office of club meeting and event details ( and any changes ) for inclusion on the College calendar .
• Maintain familiarity with club constitution and bylaws , Student Activities Handbook ,
Student Code of Conduct , and official College policies and procedures that relate to Student Life .
• Aid in membership transitions between academic years to sustain club integrity .
• Collaborate with the Student Life Coordinator and Associate Dean of Student life on all club activities .
• Manage and store club inventory , especially A-Tagged equipment .
106.2 Sponsor Approval Full-time staff ( exempt status ) or full-time faculty members may be eligible to serve as Club Sponsors provided , they receive approval from their direct supervisor , the Dean of Students , and the Associate Vice President of Student Affairs . This approval is achieved through signatures on the Club Sponsor Agreement that is submitted with New / Reactivated Club Charter paperwork . Club co-sponsors must receive the same approvals .
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