requesting funds. Deactivation may also result in the postponement or cancellation of any approved club activities, travel or fundraising until reactivation occurs. The Club Sponsor( s) will be notified of inactive status via email by the Student Life Coordinator.
Deactivated clubs may apply for reactivation by following Steps 1-3( Section 102) with updated documentation.
104 Electing Club Officers
To run for and maintain a club officer position, students must meet the following guidelines. Any deviations must be approved by the Student Life Coordinator and Associate Dean of Student Life in conjunction with Club Sponsor( s).
• Have and maintain an overall GPA of 2.5 or higher.
• Adhere to the election procedure outlined in the club’ s constitution and bylaws.
• May not concurrently hold officer positions in the SGA or any other campus club.
• May not have any Student Code of Conduct violations.
105 Club Meetings
Club Sponsor( s) are required to attend all club meetings and activities. Every effort should be made by the club to schedule meetings and activities to accommodate as many club members as possible. Any club activities that occur outside of regularly scheduled meetings must be submitted for approval following the steps under Student Activities( Section 200).
105.1 When Clubs must meet on a monthly basis at minimum but are strongly encouraged to meet more frequently. Meeting dates, times, and locations must be noted on the New / Reactivated Club Charter and the Club Status Report. The club sponsor must also share meeting and event details( and any changes) with the Communications Office for inclusion on the College calendar.
105.2 Where Meetings must be hosted on campus, and the Club Sponsor is responsible for reserving the use of College facilities and technical equipment. On-campus meetings are encouraged to provide audio and / or visual options to accommodate more students. Students will not be allowed access to reserved campus space without the Club Sponsor’ s presence and should be prepared to present their EFSC ID to Campus Security upon request. Campus Security may ask students to leave any building or room when authorization has not been given. Clubs should take special care to leave reserved campus facilities in the same condition they are found.
105.3 What Clubs are encouraged to set their goals and major activities early in the year and to continuously refine those goals into clearly defined meeting agendas throughout the year. It is expected that club meetings will be conducted by parliamentary procedure using the most current edition of Robert’ s Rules of Order. Club meeting times are not appropriate to do the work required to host an event or activity.
Meeting minutes must be recorded for each meeting to include attendance and a budget report( if applicable). These records must be submitted to the Student Life Coordinator within one( 1) week of
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