objectives of the proposed club and to answer any questions. Virtual attendance is permitted for Eastern Florida Online clubs. Club Sponsor( s) are also encouraged to attend. Once the E-Board has received all necessary information a vote will be conducted for club recognition. See the Student Government Association Constitution & Bylaws( Appendix A) for information about SGA meetings.
If a prospective club is not approved by the SGA Campus Activities Board and / or Student Life Coordinator, the decision may be appealed to the Associate Dean of Student Life..
102.4 Important: Before Official Recognition During the interim period before official recognition has been granted, potential club members are invited and encouraged to attend SGA Council Board meetings as observing, non-voting attendees.
Potential club members may meet on a provisional, informal basis, but as interested students only; no events, activities, fundraising or travel may be conducted or advertised until official club recognition has been granted.
102.5 Step 3: Administrative Review Upon receiving a vote of recognition from the SGA Council Board and the Student Life Coordinator, the Associate Dean of Student Life, the Dean of Students, and the Associate Vice President of Student Affairs will review the charter documents for final approval. The Student Life Coordinator will notify the Club Sponsor( s) via email once the club is officially recognized as active. From that time forward, the active club becomes part of the voting membership at SGA Business meetings.
103 Maintaining Active Club Status
103.1 Minimum Standards for Active Status Clubs must maintain the following minimum standards. Failure to comply may result in club deactivation.
• Have at least seven( 7) currently enrolled students as members.
• Send at least one( 1) club representative to every SGA Council Board meeting. Three unexcused absences over the entire academic year will result in club deactivation.
• Hold at least one formal meeting per month and send the meeting records to the Student Life Coordinator. See Club Meetings( Section 105) for more details.
• Have a Club Sponsor present at all meetings and activities.
• Club Sponsor must complete Club Sponsor Training annually.
• Attend the Fall and Spring Welcome Back and Club Rush events
• Every Fall: Follow Steps 1-3 with updated documentation to Reactivate club status each year within the first four( 4) weeks of the semester.
• Every Spring: Submit a Club Status Report to the Student Life Coordinator within the first four( 4) weeks of the semester.
• Adhere to the EFSC Equal Opportunity statement( EFSC Procedures Manual Section 302.1).
• Adhere to the Student Code of Conduct.
103.2 Inactive Status & Reactivation When clubs fail to meet the minimum standards for active status, the club will automatically be deactivated. This prevents the club and its members from meeting, hosting events, traveling, or
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