100 Clubs & Organizations
101 Overview of Clubs & Organizations
Clubs and organizations at Eastern Florida State College both operate under the same procedures outlined in this handbook. The only difference is that organizations are affiliated with a state, national, or international association through an official charter and function as local chapters of that association. As such, interested students may apply for membership through the organization, but must meet the association’ s requirements for acceptance. Membership in clubs, on the other hand, is open to all EFSC students.
Clubs and organizations will be referred to as“ clubs” hereafter since they adhere to the same guidelines.
102 Starting & Reactivating Clubs
102.1 Important Note: Active Start for Established Clubs If clubs were active until the end of the Spring semester, they may begin the following Fall semester with a temporary active status. These clubs must submit reactivation paperwork within the first four( 4) weeks of the Fall semester in order to remain active. This temporary status allows preexisting clubs the ability to vote and to request activities, travel and fundraisers at the start of the semester. Clubs are expected to maintain minimum standards for active status during this time( see Section 103.1). If the club fails to submit the appropriate paperwork within the deadline, it will be automatically deactivated( see Section 103.2). Deactivated clubs must follow Steps 1-3 for reactivation.
102.2 Step 1: Prepare Documentation A new club be chartered anytime during the fall and spring semesters. The documents listed below must be completed and submitted to the Student Life Coordinator on the campus on which the new club is sought. Items listed in Bold Italics are official EFSC forms. They may be accessed on the EFSC website unless otherwise noted( see Appendix B).
• New / Reactivated Club Charter
• Club Sponsor Agreement o In the case of multiple sponsors, a Club Sponsor Agreement must be completed for each one. See Club Sponsor( Section 106) for more information.
• Constitution and Bylaws( writing guidelines available online) o If there is affiliation with a local, state, national, or international association, the association’ s constitution and bylaws must be included.
Certain high-risk activities, such as scuba diving and sky diving, are not well suited for a student club. The SGA, Student Life Coordinator, and administration will not entertain requests to recognize such high-risk clubs which may bring harm to students.
102.3 Step 2: Present to SGA Once the club paperwork is submitted, the club will be placed on the next scheduled SGA Council Board meeting agenda. At least one club member must attend the SGA Council Board meeting to discuss the goals and
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