will be conducted by parliamentary procedure using the most current edition of Robert’ s Rules of Order. Club meeting times are not appropriate to do the work required to host an event or activity.
Meeting minutes must be recorded for each meeting to include attendance and a budget report( if applicable). These records must be submitted to the Student Life Coordinator within one( 1) week of each meeting. Failure to submit these documents in the timeframe requested may result in club deactivation.
Because of potential disruptiveness or risk of injury or damage, non-enrolled children are not permitted to attend meetings or student events. In accordance with the Student Code of Conduct, non-enrolled children will also not be permitted to remain in the common areas of college buildings without adult supervision.
106 Club Sponsor
106.1 Sponsor Responsibilities All clubs are required to have a Club Sponsor who is a full-time staff( exempt status) or full-time faculty member employed by EFSC. Club Sponsors must be present at all club meetings and activities. Club Sponsors are to assist with paperwork, work orders, and other behind-the-scenes operations. They will complete annual Club Sponsor Training and will help guide new club officers to ensure smooth transitions from year to year. Sponsors should help facilitate club business and foster ownership and responsibility by the student members of the club.
Faculty members serving as Club Sponsors should consult the Collective Bargaining Agreement regarding stipends and / or other provisions relating to service as sponsors, if applicable.
Sponsor responsibilities include, but are not limited to, the following:
• Complete Club Sponsor Training annually.
• Attend all club meetings and activities. These must be hosted outside of the Sponsor’ s regular work hours.
• Maintain an EFSC Purchasing Card( Pcard) to manage club finances and expenses.
• Complete appropriate tasks on behalf of the club in a timely manner, including work orders, room reservations, IT requests, travel and accounting paperwork, marketing and printing requests, and purchasing.
• Inform the Communications Office of club meetings and event details( and any changes) for inclusion on the College calendar.
• Maintain familiarity with club constitution and bylaws, Student Activities Handbook, Student Code of Conduct, and official College policies and procedures that relate to Student Life.
• Assist in membership transitions between academic years to sustain club integrity.
• Collaborate with the Student Life Coordinator and Associate Dean of Student Life on all club activities.
• Manage and store club inventory, especially A-Tagged equipment.
106.2 Sponsor Approval Full-time staff( exempt status) or full-time faculty members may be eligible to serve as Club Sponsors provided, they receive approval from their direct supervisor, the Dean of Students, and the Associate Vice President of Student Affairs. This approval is achieved through signatures on the Club Sponsor Agreement that is submitted with New / Reactivated Club Charter paperwork. Club co-sponsors must
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