Club paperwork must be appropriately submitted within the first four( 4) weeks of the semester to receive a full stipend. Only half of a stipend will be remitted if paperwork is submitted after that date but by the eighth( 8th) week of the semester. Sponsors will not receive a stipend for any club paperwork submitted after the eighth( 8th) week of the semester even if the club is approved.
106.3 Sponsor Stipends Sponsor stipends will be distributed at the end of each semester provided the sponsor fulfills all duties detailed within the Club Sponsor Agreement. If a club is newly formed or reactivated during the school year, the stipend will be prorated accordingly. If a club has more than one approved sponsor, the stipend will be distributed between the eligible sponsors.
106.4 Changing Sponsors In the event that a Club Sponsor can no longer fulfill his or her duties to the club, the club President shall meet with the Student Life Coordinator and the Associate Dean of Student Life to determine the best course of action in finding a replacement. During the period when the club is without a Club Sponsor, no meetings or activities shall take place. The club representative will also not be able to vote at SGA Business meetings until a new Club Sponsor is in place.
106.5 Administrative Removal of Club Sponsor The Dean of Students has the authority to administratively remove a Club Sponsor from his or her Sponsor position if it is determined that the sponsor is failing to meet sponsorship responsibilities, or that sponsorship is adversely impacting the employee’ s primary duties, the overall success of the club, or the SGA as a whole.
107 Club Social Media
Each Eastern Florida State club is permitted an official Facebook group for the purposes of internal communication. These groups, which are created by the Communications Office, are linked to the Facebook page of the campus on which the club is based, with that page serving as the group administrator. The Club Sponsor( s) must serve as group moderator( s) and may also designate and appoint students to moderate the group each term. Updates to group moderators should be sent to the Communications Office at least once per term.
Within the group, all club members are encouraged to post and engage with content that showcases club activities / topics of interest, and they may request that the Communications Office share this content to the College’ s main social media accounts(@ easternflorida on Facebook, Twitter, Instagram and Snapchat) for more widespread club promotion at any time.
Requests for an individual club presence on other social media platforms( Twitter, Instagram, Snapchat, etc.) must be fielded through the Communications Office and will be considered on a case-by-case basis.
All club activity on social media must comply with EFSC’ s Social Media Guidelines and Procedures.
108 Club Property & Supplies
It is the responsibility of the club to manage and store its inventory of property and supplies. Clubs should maintain a simple record of their unique inventory to ensure items are not lost or stolen and that they are properly cared for. To guarantee proper College protocol is followed, clubs should work closely
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