objectives of the proposed club and to answer any questions . Virtual attendance is permitted for Eastern Florida Online clubs . Club Sponsor ( s ) are also encouraged to attend . Once the E-Board has received all necessary information a vote will be conducted for club recognition . See the Student Government Association Constitution & Bylaws ( Appendix A ) for information about SGA meetings .
If a prospective club is not approved by the SGA Campus Activities Board and / or Student Life Coordinator , the decision may be appealed to the Associate Dean of Student Life ..
102.4 Important : Before Official Recognition During the interim period before official recognition has been granted , potential club members are invited and encouraged to attend SGA Council Board meetings as observing , non-voting attendees .
Potential club members may meet on a provisional , informal basis , but as interested students only ; no events , activities , fundraising or travel may be conducted or advertised until official club recognition has been granted .
102.5 Step 3 : Administrative Review Upon receiving a vote of recognition from the SGA Council Board and the Student Life Coordinator , the Associate Dean of Student Life , the Dean of Students , and the Associate Vice President of Student Affairs will review the charter documents for final approval . The Student Life Coordinator will notify the Club Sponsor ( s ) via email once the club is officially recognized as active . From that time forward , the active club becomes part of the voting membership at SGA Business meetings .
103 Maintaining Active Club Status
103.1 Minimum Standards for Active Status Clubs must maintain the following minimum standards . Failure to comply may result in club deactivation .
• Have at least seven ( 7 ) currently enrolled students as members .
• Send at least one ( 1 ) club representative to every SGA Council Board meeting . Three unexcused absences over the entire academic year will result in club deactivation .
• Hold at least one formal meeting per month and send the meeting records to the Student Life Coordinator . See Club Meetings ( Section 105 ) for more details .
• Have a Club Sponsor present at all meetings and activities .
• Club Sponsor must complete Club Sponsor Training annually .
• Attend the Fall and Spring Welcome Back and Club Rush events
• Every Fall : Follow Steps 1-3 with updated documentation to Reactivate club status each year within the first four ( 4 ) weeks of the semester .
• Every Spring : Submit a Club Status Report to the Student Life Coordinator within the first four ( 4 ) weeks of the semester .
103.2 Inactive Status & Reactivation When clubs fail to meet the minimum standards for active status , the club will automatically be deactivated . This prevents the club and its members from meeting , hosting events , traveling , or
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