Documents must be submitted two ( 2 ) business days prior to the appropriate SGA meeting in order to be placed on the agenda .
402.3 Step 3 : Present to SGA Once completed paperwork is submitted to the Student Life Coordinator , the fundraising request will be placed on the appropriate SGA agenda . Non-club affiliated requests will be presented at the SGA Council Board meeting .
At least one ( 1 ) student or club representative is required to present at the meeting to briefly describe the activity and answer questions as needed . The voting members have the right to ask for more information or for a revised request prior to conducting an official vote . If a representative is not present due to an unexcused absence , the activity may not be discussed for a vote .
If a fundraiser is not approved by the SGA E-Board and / or Student Life Coordinator , the decision may be appealed to the Associate Dean of Student Life .
402.4 Important : Before Official Approval During the interim period before official approval has been granted , no marketing , purchases or commitments of the College may take place .
402.5 Step 4 : Administrative Review Upon receiving a vote of approval from the SGA and the Student Life Coordinator , the request will be reviewed by the campus Associate Dean of Student Life , the Dean of Students , and the College Vice Presidents for final authorization . In any instance where the general public will be canvassed to purchase items or solicited for money , approval must be obtained from the College President or designee . The Student Life Coordinator will notify the individual , group , or club via email once the fundraising request is officially approved . From that time forward , planning may commence .
Once a fundraising request is approved , any increases in budget expenditures or other significant changes must receive additional approval in front of the SGA and from all signing authorities . Any unexpended SGA funds remaining after completion of the activity return to the SGA .
402.6 Step 5 : Planning Review Planning Fundraisers ( Section 403 ) and Marketing Activities ( Section 204 ) for planning and download the Fundraiser Checklist for a helpful timeline . If your fundraiser includes tabling or an event , check out Planning Activities ( Section 203 ) for more information and an Activity Checklist . All fundraising expenses should be tracked to ensure proper management of funds ; the Budget Tracking form is available for use .
402.7 Step 6 : Post-Fundraising Requesting parties are required to submit the Post Event Report and budget to the Student Life Coordinator within one ( 1 ) week of the fundraiser and present the results at the next SGA meeting . A
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