utilize that information when preparing request documentation.
The documents listed below must be completed and submitted to the Student Life Coordinator within the appropriate timeline. Items listed in Bold Italics are official EFSC forms. They may be accessed on the EFSC website unless otherwise noted( see Appendix B).
• Fundraising Request
• Supporting documentation( budgets, itemized lists, prizes, etc.)
Individuals or groups of students may sign the Fundraising Request as the Student Representative and must organize and identify a fundraising sponsor and notify the Student Life Coordinator. Clubs must receive approval from the club, with discussion and votes recorded in meeting minutes, and have signatures from the Club President and Club Sponsor before submission.
Clubs and student groups should use agency funds to partially or fully fund a fundraiser start-up if available. This distinction should be made on the Fundraising Request. If clubs or groups are requesting funds from SGA when they already have funds in an agency account, a budget breakdown may be requested explaining the intended allocation of those funds.
Documents must be submitted two( 2) business days prior to the appropriate SGA meeting in order to be placed on the agenda.
402.3 Step 3: Present to SGA Once completed paperwork is submitted to the Student Life Coordinator, the fundraising request will be placed on the appropriate SGA agenda. Non-club affiliated requests will be presented at the SGA Council Board meeting.
At least one( 1) student or club representative is required to present at the meeting to briefly describe the activity and answer questions as needed. The voting members have the right to ask for more information or for a revised request prior to conducting an official vote. If a representative is not present due to an unexcused absence, the activity may not be discussed for a vote.
If a fundraiser is not approved by the SGA E-Board and / or Student Life Coordinator, the decision may be appealed to the Associate Dean of Student Life.
402.4 Important: Before Official Approval During the interim period before official approval has been granted, no marketing, purchases or commitments of the College may take place.
402.5 Step 4: Administrative Review Upon receiving a vote of approval from the SGA and the Student Life Coordinator, the request will be reviewed by the campus Associate Dean of Student Life, the Dean of Students, and the College Vice Presidents for final authorization. In any instance where the general public will be canvassed to purchase items or solicited for money, approval must be obtained from the College President or designee. The Student Life Coordinator will notify the individual, group, or club via email once the fundraising request is officially approved. From that time forward, planning may commence.
Once a fundraising request is approved, any increases in budget expenditures or other significant
changes must receive additional approval in front of the SGA and from all signing authorities. Any 25