subject to the individual faculty attendance policy . It is each student ’ s responsibility to initiate arrangements with his / her instructors .
400 Fundraising
401 Overview of Fundraising
Fundraisers may be requested by SGA , campus clubs / organizations , and student individuals / groups to support club goals or other charitable causes . The College prefers that fundraisers are hosted oncampus and adhere to the sale of cookies , candles , or carwashes . While all fundraising activities require review and approval , any requests that fall outside of these four categories will require substantial support for consideration . Students and clubs must follow the steps below and receive full authorization before marketing , purchasing , or conducting any activities .
Donations for fundraisers are not tax deductible on behalf of the donor unless coordinated with the Eastern Florida State College Foundation , Inc .
Clubs and organizations will be referred to as “ clubs ” hereafter since they adhere to the same guidelines .
402 Submitting Requests
402.1 Step 1 : Timeline for Review Fundraisers must allow a minimum of four ( 4 ) weeks from the time of submission to the SGA for the review and approval process . It is strongly recommended that for scheduled events , the window be extended to five ( 5 ) weeks to allow time for adequate planning and paperwork corrections / changes . While tentative planning efforts may occur while awaiting full approval , no purchasing or commitments of the College may take place .
402.2 Step 2 : Prepare Documentation BEFORE SUBMITTING ANY REQUESTS : Please carefully review all of the guidelines under Planning Fundraisers ( Section 403 ), Planning Activities ( Section 203 ), and Marketing Activities ( Section 204 ) to utilize that information when preparing request documentation .
The documents listed below must be completed and submitted to the Student Life Coordinator within the appropriate timeline . Items listed in Bold Italics are official EFSC forms . They may be accessed on the EFSC website unless otherwise noted ( see Appendix B ).
• Fundraising Request
• Supporting documentation ( budgets , itemized lists , prizes , etc .)
Individuals or groups of students may sign the Fundraising Request as the Student Representative and must organize and identify a fundraising sponsor and notify the Student Life Coordinator . Clubs must receive approval from the club , with discussion and votes recorded in meeting minutes , and have signatures from the Club President and Club Sponsor before submission .
Clubs and student groups should use agency funds to partially or fully fund a fundraiser start-up if available . This distinction should be made on the Fundraising Request . If clubs or groups are requesting funds from SGA when they already have funds in an agency account , a budget breakdown
may be requested explaining the intended allocation of those funds . 25