subject to the individual faculty attendance policy. It is each student’ s responsibility to initiate arrangements with his / her instructors.
400 Fundraising
401 Overview of Fundraising
Fundraisers may be requested by SGA, campus clubs / organizations, and student individuals / groups to support club goals or other charitable causes. The College prefers that fundraisers are hosted oncampus and adhere to the sale of cookies, candles, or carwashes. While all fundraising activities require review and approval, any requests that fall outside of these four categories will require substantial support for consideration. Students and clubs must follow the steps below and receive full authorization before marketing, purchasing, or conducting any activities.
Donations for fundraisers are not tax deductible on behalf of the donor unless coordinated with the Eastern Florida State College Foundation, Inc.
Clubs and organizations will be referred to as“ clubs” hereafter since they adhere to the same guidelines.
402 Submitting Requests
402.1 Step 1: Timeline for Review Fundraisers must allow a minimum of four( 4) weeks from the time of submission to the SGA for the review and approval process. It is strongly recommended that for scheduled events, the window be extended to five( 5) weeks to allow time for adequate planning and paperwork corrections / changes. While tentative planning efforts may occur while awaiting full approval, no purchasing or commitments of the College may take place.
402.2 Step 2: Prepare Documentation BEFORE SUBMITTING ANY REQUESTS: Please carefully review all of the guidelines under Planning Fundraisers( Section 403), Planning Activities( Section 203), and Marketing Activities( Section 204) to utilize that information when preparing request documentation.
The documents listed below must be completed and submitted to the Student Life Coordinator within the appropriate timeline. Items listed in Bold Italics are official EFSC forms. They may be accessed on the EFSC website unless otherwise noted( see Appendix B).
• Fundraising Request
• Supporting documentation( budgets, itemized lists, prizes, etc.)
Individuals or groups of students may sign the Fundraising Request as the Student Representative and must organize and identify a fundraising sponsor and notify the Student Life Coordinator. Clubs must receive approval from the club, with discussion and votes recorded in meeting minutes, and have signatures from the Club President and Club Sponsor before submission.
Clubs and student groups should use agency funds to partially or fully fund a fundraiser start-up if available. This distinction should be made on the Fundraising Request. If clubs or groups are requesting funds from SGA when they already have funds in an agency account, a budget breakdown
may be requested explaining the intended allocation of those funds. 25