Documents must be submitted two( 2) business days prior to the appropriate SGA meeting in order to be placed on the agenda.
402.3 Step 3: Present to SGA Once completed paperwork is submitted to the Student Life Coordinator, the fundraising request will be placed on the appropriate SGA agenda. Non-club affiliated requests will be presented at the SGA Council Board meeting.
At least one( 1) student or club representative is required to present at the meeting to briefly describe the activity and answer questions as needed. The voting members have the right to ask for more information or for a revised request prior to conducting an official vote. If a representative is not present due to an unexcused absence, the activity may not be discussed for a vote.
If a fundraiser is not approved by the SGA E-Board and / or Student Life Coordinator, the decision may be appealed to the Associate Dean of Student Life.
402.4 Important: Before Official Approval During the interim period before official approval has been granted, no marketing, purchases or commitments of the College may take place.
402.5 Step 4: Administrative Review Upon receiving a vote of approval from the SGA and the Student Life Coordinator, the request will be reviewed by the campus Associate Dean of Student Life, the Dean of Students, and the College Vice Presidents for final authorization. In any instance where the general public will be canvassed to purchase items or solicited for money, approval must be obtained from the College President or designee. The Student Life Coordinator will notify the individual, group, or club via email once the fundraising request is officially approved. From that time forward, planning may commence.
Once a fundraising request is approved, any increases in budget expenditures or other significant changes must receive additional approval in front of the SGA and from all signing authorities. Any unexpended SGA funds remaining after completion of the activity return to the SGA.
402.6 Step 5: Planning Review Planning Fundraisers( Section 403) and Marketing Activities( Section 204) for planning and download the Fundraiser Checklist for a helpful timeline. If your fundraiser includes tabling or an event, check out Planning Activities( Section 203) for more information and an Activity Checklist. All fundraising expenses should be tracked to ensure proper management of funds; the Budget Tracking form is available for use.
402.7 Step 6: Post-Fundraising Requesting parties are required to submit the Post Event Report and budget to the Student Life Coordinator within one( 1) week of the fundraiser and present the results at the next SGA meeting. A
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