Organizers may employ approved campus food vendors to cater events by utilizing a Purchase Requisition instead of an independent contract . Submit this form along with an invoice for services and a copy of the event flyer .
Normally , EFSC employees are not permitted to render paid services to the College . Contact Human Resources to determine if an employee is eligible to perform additional services and receive supplemental compensation .
203.6 Event Prizes and Promotion Rules All promotions including contests , sweepstakes , and drawings must be described in detail on the Student Activities Request and receive full approval prior to purchase . * prizes may not include cash or gift cards *. Only currently enrolled EFSC students who meet all of the eligibility requirements for the promotion may receive prizes ; EFSC staff , faculty , and administrators , as well as employees who are also EFSC students , are not eligible .
All prize drawings and contests must additionally adhere to the stipulations outlined in the
Promotions Process at EFSC . After approval , details must be submitted in the
Promotion Rules Request Form so that the College may generate and post rules . Requests must be submitted and finalized by no later than two ( 2 ) weeks before the start of a promotion .
203.7 Campus Viewing of Commercial Films Activity sponsors and requesting students should work closely with the Student Life Coordinator and the Library to determine which materials have been purchased with public performance rights and can be shown to students on campus . If not available , public performance rights must be purchased for the showing and should be budgeted in the request .
Events of this nature can only be held on campus for the student body . No admission may be charged or profit collected as a result of showing a film on-campus . Food and drink may be provided for free , but may not be sold for fundraising purposes .
203.8 Political or Religious Activities & Demonstrations A guiding principal for consideration in planning for political or religious activities should be that the event is open to multiple sides of an issue , belief , or doctrine . Events of this nature must adhere to the
Student Code of Conduct and any other applicable College policies . All EFSC students are welcome to observe and / or participate in the event .
Voter registration drives may not be conducted by any office or organization other than as prescribed by the
EFSC Procedures Manual . Students or clubs wishing to host any elected officials or candidates for office as part of a sponsored activity must receive full approval through the activity request process .
203.9 Children on Campus Because of potential disruptiveness or risk of injury or damages , non-enrolled children are not permitted to attend student activities . In accordance with the
Student Code of Conduct , non-enrolled children will also not be permitted to remain in the common areas of College buildings without adult supervision .
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