the Consumer’ s Certificate of Exemption from the Document Center. Sponsors may only use a copy of this form for approved uses. Itemized Receipts for all purchases are required.
The College strongly prefers that EFSC related transactions are made using a College Pcard or, if necessary, by utilizing the Check Request process.
Club Sponsors are required to have a Pcard to make purchases. If the sponsor of a non-club affiliated activity does not have a Pcard, they may organize purchases through the Student Life Coordinator.
202.3 Event Admission Students cannot be charged for admission to any activity or event that is funded by Student Life.
If a large turnout is expected with a limited seating capacity in the event location, the organizers must issue tickets for admittance to control the size of the crowd and abide by established fire codes.
202.4 Food Handling Only certified food handlers are allowed to prepare and handle non-prepackaged foods. Nonprepackaged foods must be prepared in a licensed and certified commercial kitchen.
202.5 Contracted Services Contractual arrangements for services from any individual or company to support student activities( e. g., catering, DJ, photography, etc.) will require the submission of an Agreement for Independent Contractor Services form. This document must be completely approved by all signing authorities at least thirty( 30) business days prior to the activity. The policies and procedures surrounding independent contracts are on the first page of the document for reference.
Please contact the Student Life Coordinator If you are unsure if the vendor has already completed a Vendor Registration Form, been approved by Human Resources, and has an established B number. If they have not completed a Vendor Registration Form they will need to complete one at least eight( 8) weeks prior to the activity. This allows time for vendor approval, fingerprinting( if needed), and contract approval.
All contracts should be completed after the Vendor is verified by club sponsor, department representative or Student Life Coordinator and has established a B number.
Organizers may employ approved campus food vendors to cater events by utilizing a Purchase Requisition instead of an independent contract. Submit this form along with an invoice for services and a copy of the event flyer.
Normally, EFSC employees are not permitted to render paid services to the College. Contact Human Resources to determine if an employee is eligible to perform additional services and receive supplemental compensation.
202.6 Event Prizes and Promotion Rules All promotions including contests, sweepstakes, and drawings must be described in detail on the Student Activities Request and receive full approval prior to purchase. * prizes may not include cash or gift cards *. Only currently enrolled EFSC students who meet all of the eligibility requirements for the promotion may receive prizes; EFSC staff, faculty, and administrators, as well as employees who are
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