appealed to the Associate Dean of Student Life.
201.4 Important: Before Official Approval During the interim period before official approval has been granted, no marketing, purchases or commitments of the College may take place.
201.5 Step 4: Administrative Review Upon receiving a vote of approval from the SGA and the Student Life Coordinator, the Associate Dean of Student Life and the Dean of Students will review the documents for approval. If the request is over $ 1000, the Vice President of Academic and Student Affairs will also need to review before final authorization may be given. The Student Life Coordinator will notify the individual, group, or club via email once the activity request is officially approved. From that time forward, advertising and planning may commence.
Once an activity request is approved, any increases in budget expenditures or other significant changes must receive additional approval in front of the SGA and from all signing authorities. Any unexpended SGA funds remaining after completion of the activity return to the SGA.
201.6 Step 5: Planning Review Planning Activities( Section 203) and Marketing Activities( Section 204) for more information. An Activity Checklist is available for download with a helpful timeline and inventory list for planning. All activity expenses should be tracked to ensure proper management of funds; the Budget Tracking form is available for use.
201.7 Step 6: Post-Event Requesting parties are required to submit a Post Event Report and Budget Tracking form to the Student Life Coordinator within one( 1) week of the activity and present the activity results at the next SGA meeting. A Budget Tracking form is available for use. Activities that utilized significant funding or resources may be required to do additional presentations.
Students are to clean up after the activity has concluded and leave the location in similar or better conditions. Students are also responsible for the appropriate disposal of all flyers, posters and handouts that were distributed.
202 Planning Activities
202.1 Sponsor Presence An activity sponsor must be present at all EFSC activities. Club Sponsors are the default activity sponsors for club activities. Individuals or groups who are not affiliated with an EFSC club are responsible to find a sponsor to support their activity. Work Orders The activity sponsor is responsible for completing work orders, room reservations, IT requests, accounting paperwork, marketing and printing requests, and purchases. Activities occurring outside of regular College hours should account for security, custodial, and technical support needs for those functions.
202.2 Activity Purchases Official EFSC expenses are exempt from Florida sales tax. The activity sponsor should obtain a copy of
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