• School district employees and students should also be aware that data and other material and files maintained on the school district system may be subject to review , disclosure , or discovery . The school district will cooperate fully with local , state , and federal authorities in any investigation concerning or related to any illegal activities or activities not in compliance with school district policies conducted through the school district system .
• All data on students maintained by the school , school district , or by persons acting for the school district are private and may be accessed or shared only with those having an educational need to know . The only exception is “ directory information ,” which has been designated by the district as public information unless specifically restricted by the individual . Directory information includes :
• Name and photo
• Name of school attended
• Date of birth
• Grade in school
• Participation in officially recognized activities and sports
• Awards and honors
• Weight and height of members of an athletic team
• Dates of attendance ( enrollment dates )
• Last grade completed
• Date of graduation
• Immunization history The parent ’ s or guardians ’ choices will be recorded in the child ’ s records . Parents or guardians may update a restriction at any time by updating the ‘ Information Release ’ component in the Student Online Registration . * Use of Copyrighted Material :
* printed with permission from the University of North Carolina at Chapel Hill
Compliance with federal copyright law is expected of all students , faculty , and staff at Anoka-Hennepin schools . “ Copyright ” is legal protection for creative intellectual works , which is broadly interpreted to cover just about any expression of an idea . Text ( including email and web information ), graphics , art , photographs , music , and software are examples of types of works protected by copyright . The creator of the work , or sometimes the person who hired the creator , is the initial copyright owner . All or part of a copyrighted work may be used only if ( a ) you have the copyright owner ’ s permission , or ( b ) you qualify for a legal exception ( the most common exception is called “ fair use ”). “ Use ” of a work is defined for copyright purposes as copying , distributing , making derivative works , publicly displaying , or publicly performing the work . Copying , distributing , downloading , and uploading information on the Internet may infringe the copyright for that information . Even an innocent , unintentional infringement violates the law . Violations of copyright law that occur on or using the District ’ s networks or other resources ( copiers , computers , etc .) may create liability for the school district as well as the user . Accordingly , repeat infringers will have access privileges terminated .
DISTRICT NETWORK HARDWARE AND SOFTWARE GUIDELINES
Network Electronics The district ’ s Wide Area Network ( WAN ) infrastructure , as well as the building-based Local Area Networks ( LANs ) have been implemented with performance planning and appropriate security major parts of the process . Guarantees of an appropriate level of network efficiency , reliability , and manageability , along with acceptable use practices and most effective use of resources are foremost priorities of the Technology Steering Committee . Modifications to an individual building network infrastructure and use will almost always affect LAN performance and quite often will have an impact on the efficiency of the WAN . For this reason , any additional network electronics including , but not limited to , switches , routers , and wireless access points are to be purchased , installed , and configured only by Network Services . Network Devices Before any network devices can be added to an individual building ’ s network , Network Services must grant permission . To gain this permission , a letter should be written to the supervisor of Network Services detailing the need and intended use . In the case of servers , the letter must also include the information content of the server , along with the name and credentials of a staff member who ultimately will be responsible for the use , maintenance , and content of the server . Authorization of Building Remote Access Staff wanting remote access to the district network must submit an application to the Network Services department . Upon approval of the application , Network Services will supply remote access to district computing resources . The remote access user must follow recommended security practices of the network , including the use of up-to-date antivirus software . Basic Standards for Desktops and Laptop Computers
• Employing Active Directory when logging onto district computers and servers provides a high level of security when using district-defined password criteria ( password requirements are addressed later in this document ).
• Your computer should be secured whenever it is not in use by invoking the password on the computer and / or logging off the network . Leaving a computer open or logged in while you are away enables anyone to potentially access your grade book , email , and other information-sensitive files .
• Desktop and laptop computers connected to the network must have an up-to-date version of antivirus software with current definition files .
• All district workstations should be completely powered off at the end of each workday . Maintenance of Local Hard Drives Situations do occur that require hard drives to be reformatted and erased .
• Only software considered part of the “ district image ,” which is consistent throughout the district , will be reinstalled .
• Approved software purchased by the building will need to be reinstalled by the building technology support staff . With this in mind , installation disks of specific school purchased software should be kept in an identified location at your building .