PCC POA Board of directors Meeting Minutes
Prescott Country Club Property Owners Association
Board of Directors Meeting
www.pccpoa.com
December 6, 2017
The following Minutes will be approved subject to corrections at the
next Board of Directors Meeting.
Next Meetings & Events
2018 Board of Directors Organizational Meeting: Tuesday, January
9 at 6:00pm
Next Board of Directors Meeting: To be scheduled
Next General Membership Meeting: To be scheduled
Date & Time:
Pursuant to Section 7.0 of the POA Bylaws, a meeting of the Board
of Directors was held Wednesday, December 6, at 6:45 PM at the
Property Owners Association Activity Center.
Officers and Quorum:
The President, Bob Heise, opened the meeting at 6:45 PM and the
Secretary, Brian Biggs, took Minutes. The following additional
Board Members were present: Dave Paulin, Gracelyn Palmer, Mary
Kloeppel, and Don McGlamery. Theresa Ritcher and Stephen Gon-
zalez were not present.
Minutes:
Brian Biggs made a motion to accept the October 4, 2017 minutes
without reading. The motion was seconded by Mary Kloeppel and
passed unanimously.
Treasurer’s Report:
As discussed in the General Membership meeting.
Office Manager’s Report:
Bob Heise noted that everything is running smoothly.
Committee Reports:
Architectural: Stephen Gonzales – 1 duplex, 1 porch, and 1 car-
port/shed were permitted.
Budget & Finance: Don McGlamery – See below.
Building & Grounds: Don McGlamery – $375 was spent to cut
weeds at a non-compliant house. A lien will be attached to the
property.
CC&Rs Enforcement: Theresa Ritcher – No report.
Community Enhancement: Dave Paulin – Christmas lights have
been put up.
Community Relations: Brian Biggs – No report.
Events & Recreation: Theresa Ritcher – No report.
Health & Safety: Mary Kloeppel – No report.
a motion to accept the 2018 Preliminary Budget. The mo-
tion was seconded by Dave Paulin and passed unanimously.
Leak at Front Entrance: There is a leak in an old PVC pipe that runs
down the median and under PCC Blvd. The cost to replace the pipe
would be exorbitant. It would be more cost-effective to install two wa-
ter meters on either side of the street. There are two other water meters
that can be abandoned, thereby saving a $6,600 resource fee for the
two new meters. Don McGlamery made a motion to install two new
water meters at the front entrance and abandon the water meter near
PCC and Manzanita and th e water meter near PCC and Bronco Chute.
The motion was seconded by Brian Biggs and passed unanimously.
Roof Hail Damage: Don McGlamery asked Aware Roofing to
inspect the PCC community center roof for damage. Both hail
damage and missing shingles were discovered. Brian Biggs
made a motion to contact the PCC-POA insurance company to
have the adjuster inspect the roof along with the roofing compa-
ny to determine if 1) an insurance claim can be made to replace
the shingles and 2) to pay the deductible in such case. The mo-
tion was seconded by Don McGlamery and passed unanimously.
Renew Median Maintenance Contract: Don McGlamery made a
motion to continue the Median Maintenance Contract with Balta.
The motion was seconded by Dave Paulin and passed unanimously.
Walking Trail on PCC Blvd Median: Bob Heise agreed to in-
vestigate the logistics and cost of creating a walking trail
down the PCC Median in order to have enough informa-
tion to be able to discuss the matter in a future Board meet-
ing. Such a walkway may not even be allowed by the county.
Adjournment to Executive Session: Brian Biggs made a motion
to adjourn the Board meeting at 7:40pm into an executive session
pursuant to Section 7.1.1.4 to discuss the Office Manager’s review.
The motion was seconded by Don McGlamery and passed unani-
mously.
Re-opening of the Board Meeting:
The Board meeting was re-opened at 7:55pm. Gracelyn Palmer
made a motion to purchase a $500 Home Depot gift card to provide
to the Office Manager as a year-end bonus. The motion was sec-
onded by Dave Paulin and passed unanimously.
Adjournment:
Brian Biggs made a motion to adjourn. Gracelyn Palmer seconded
the motion and the meeting was adjourned at 7:58 PM.
Unfinished Business
None.
New Business:
Accept Theresa Ritcher’s Resignation: Don McGlamery made a mo-
tion to accept Theresa Ritcher’s resignation effective 12/31/2017.
The motion was seconded by Dave Paulin and passed unanimously.
Approval of 2018 Preliminary Budget: Don McGlamery made
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