My first Magazine handbook for better quality in evs projects_eu_eec | Page 23

- develop the mechanism /
scheme to stay in contact with
the volunteer;
- regular contact with the
volunteer;
- pay attention to the changes in
motivation / task-focus of the
volunteers
Solution:
- search for and discuss the
possible solutions to raise the
volunteers motivation with the
HO;
- clarify and discuss the reasons of
the low motivation with the
volunteer;
- understand the personal and appropriate working/ living
motivation;
conditions;
- be honest with the coordinator
Solution:
- search for the tasks according to
the skills/ interests;
- work in pairs/ teams;
- set up the realistic goals, reflect
and evaluate the results;
- make the diary;
- share the problem with the
mentor
Solution:
- provide motivational trainings;
- refocus the volunteer;
- raise his/ her interest and
delegate tasks that are not within
his/ her competence;
- give the space for the initiative;
-
support
the
volunteers
initiatives,
encourage
the
volunteer;
- set up the achievement list of
the volunteer.
Situation 8:
What would you do if the volunteer decides to quit the project?
Relevance of the problem:
When the volunteer makes the decision to apply for the EVS, he/ she needs to choose the project but not the
country and clearly understand the project tasks. It can happen that the volunteer decides to quit without
staying until the end of the project. There could be external (changes of the life situation, loss of the relative,
studies/ job applying) and internal (lack of motivation, unsatisfaction, unhappiness etc.) reasons. The
solution should be searched according to the reasons. The volunteer's actions should not put the project in
risk. If he/she comes on EVS, he is expected to finish the project but are not obligated in some cases.
Risks for
Risks for
Risks for
SENDING ORGANIZATION
VOLUNTEER
RECEIVING ORGANIZATION
- impact
on
partnership - miss the chance to participate in - loss of the volunteer;
relations and further cooperation; EVS;
- failure of the project;
- reliability of the partners;
- do not get new skills;
- impact
on
partnership
- loss of the sending cost
- do not develop/ get key relations and further cooperation
competences
Risk prevention:
Risk prevention:
Risk prevention:
1. Appropriate preparation:
- prioritize the life goals;
- understand the motivation of
- understand the motivation of - set up the goals in the project the volunteer to participate in the
the volunteer to participate in the and make the timeline of their project;
project;
reach;
- discuss the project-related tasks;
- study the background of the -
understand
and
the - together with the volunteer set
volunteer;
responsibilities of all the parts of up the goals in the project and
- explain the EVS cycle to the the project (SO, RO, personal)
make the timeline of their reach;
volunteer.
- understand and be able to - create the friendly atmosphere
2. Being in regular contact with explain the reasons to quit the for the volunteer;
the volunteer and RO:
project
- regular meetings with the
- stay in contact with the
mentor.
volunteer;
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