My first Magazine handbook for better quality in evs projects_eu_eec | Page 20

Relevance of the problem:
It can happen that the volunteer is not reachable for the specific period of time. In that case the hosting
coordinator must be sure that the volunteer is secure, healthy and protected.
Risks for
Risks for
Risks for
SENDING ORGANIZATION
VOLUNTEER
RECEIVING ORGANIZATION
- deal with the problems with the - life and health security
- deal with the problems with the
life and health of the volunteer;
life and health of the volunteer;
Risk prevention:
Risk prevention:
Risk prevention:
- add the paragraph to the AA - prepare the list of questions - add the paragraph to the AA
which regulates the duties and about the security in the hosting which regulates the duties and
responsibilities of all the parts country;
responsibilities of all the parts
about the free days, holidays out - be aware about the laws;
about the free days, holidays out
of the city/ country, absence in - know and understand the AA
of the city/ country, absence in
the meetings/ activities
the meetings/ activities
Solution:
Solution:
Solution:
- stay in the regular contact with - inform the coordinator about - step-by-step discussion of the AA
the volunteer;
the trips out of the city/ country (working time, holidays, ways to
at least 7 days before departure;
contaxt);
- keep the phone charged;
- provide the emergency calls
- check online means of contact list;
communication
(email, - check the flat of the volunteer;
messenger, WhatsApp, viber, - contact with the room-mates;
etc.);
- prepare the Letter of
- inform the mentor about the Notification which is signed by the
possible trips;
volunteer before the holidays/
free days;
- create the “signal phrase” for
the cases of danger and send to
the mentor/ coordinator;
- inform the SO about the loss of
the contact with the volunteer;
- inform the police/ migration
office in the case of the long
missing of the volunteer.
Situation 5:
What would you do if the volunteer has bad money management?
Relevance of the problem:
Taking into the consideration the country where EVS takes place, the sum of monthly allowance as well as
the money for food vary. Every volunteer must receive pocket money. They are transferred or payed
regularly set deadlines. During the entire volunteering period, including while on vacation, the volunteer is
also entitled to a monthly or weekly allowance (pocket money). The exact sum of the monthly allowance
could be found in the Programme Guide, the money for food is calculated by the organization according to
the minimum salary and the food prices. As the common practice, the volunteers get the money by cash (or
to the personal bank account) at the beginning of month. It could happen that because of bad money
management/ irresponsible division of the monthly budget/ extra expenses the volunteer suffers from the
lack of money. For sure the SO and RO do not have the right control the private expenses of the volunteer.
However, both of the organizations are responsible for the comfort of the volunteer.
Risks for
Risks for
Risks for
SENDING ORGANIZATION
VOLUNTEER
RECEIVING ORGANIZATION
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