( 2) Creation and distribution of RFP( Request For Proposal) A“ request for proposal” is a document used by companies looking to implement computerization to request specific system proposals from prospective suppliers such as system vendors. It contains the basic policy for the system including a summary of the system, the purpose, the necessary functions, the system requirements, and contract matters. A system vendor that receives the request will create a proposal containing a system overview based on the request for proposal, and present it to the company making the request. The request for proposal also serves to prevent confusion from arising in the actual development stage.
Reference
RFP Abbreviation for“ Request For Proposal.”
( 3) Obtaining of proposals A“ proposal” is a document containing the necessary items from the request for proposal. The prospective supplier reviews items such as the system configuration and the development techniques based on the request for proposal, and creates a proposal to submit to the requesting company. The requesting company evaluates the submitted proposals and uses them to select a supplier.
( 4) Obtaining of quotations A“ quotation” is a document containing information such as the costs related to system development, operation, maintenance, and the delivery date. The prospective supplier submits a quotation to the requesting company outlining the costs, delivery date, and payment method.
Chapter 3 System strategy
( 5) Selection of supplier A supplier is selected. The final decision is based not only on a careful examination of the proposals and quotations, but also the selection criteria.
( 6) Signing of contract A contract is signed with the supplier. By clarifying the details of the agreement beforehand, the parties can avoid confusion on the part of the developers, disputes, delayed delivery, system failure, and other problems that result from verbal agreements and ambiguous orders.
Reference
Creation of selection criteria Before selecting a supplier, it is necessary to consider what criteria to use. Selection criteria such as RFP details, budget, and service, must be identified and prioritized to make a comprehensive decision.
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