3-2-3 Procurement planning and
implementation
A company must improve operations and solve problems in order to implement a business strategy.
Operational activities come in many forms depending on the field and purpose. When performing them, it is necessary to make decisions on a caseby-case basis, but the basic procurement plan is fixed and does not change.
It is important to procure products and services that meet the requirements
in order to promote computerization.
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Flow of procurement
The basic flow of procurement is summarized below.
Creation of RFI
(Request For Information)
Request information from the prospective suppliers on the
necessary products and services for computerization.
Creation and distribution
of RFP (Request For
Proposal)
Put together a summary of the computerization tasks
along with a request for proposal and the basic policy of
the system including procurement conditions, and
distribute the materials to the prospective suppliers.
Obtaining of proposals
Obtain proposals from the prospective suppliers and
compare the details.
Obtaining of quotations
Obtain quotations from the prospective suppliers and
compare the details.
Selection of supplier
Select a supplier.
Signing of contract
Sign a contract with the supplier.
Reference
RFI
Abbreviation for “Request For Information.”
Reference
SOW (Statement Of Work)
A “statement of work” is a document
that lays out details such as the purpose of the project, scope of the work,
and deadline for delivery. In general,
these documents are often created as
appendices to outsourcing contracts.
They also serve as a reference for
checking on the work to make sure it
conforms to the request, and determining whether the performance matches
the contract after the work is complete.
They are important documents for ensuring things go smoothly between the
parties concerned.
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(1)Creation of RFI (Request For Information)
A “request for information” is a document used to request information
concerning computerization from prospective suppliers such as system
vendors, and is created before the “RFP (Request For Proposal).”
This document allows the company to collect a wide range of information
including technical information on the necessary hardware and software,
case studies involving competitors, and information on operation and
maintenance.