SECTION 8 . Each officer , standing or special committee chair or task force chair shall know the financial responsibility of her position and shall fulfill that responsibility in a timely fashion so that there will be no penalties suffered by BPW / TN or its membership .
SECTION 9 . Each officer shall perform such other duties as are prescribed in these bylaws , the handbook , and by the parliamentary authority .
ARTICLE XV BOARD OF DIRECTORS
SECTION 1 . The board of directors shall consist of the executive committee , standing committee chairs , Governance chair , immediate past state president , parliamentarian , and the presidents of the local organizations of the state . If the local organization president cannot attend , a representative may be authorized to act in their name . The parliamentarian shall have no vote .
SECTION 2 . All members of the board of directors must :
( a ) Be members in good standing and ; ( b ) Officially and publicly support the state legislative platform .
SECTION 3 . The board of directors shall transact business of the state organization between conventions and shall :
( a ) |
adopt policies and procedures of the state organization ; |
( b ) |
adopt an annual budget at the pre-convention board ; |
( c ) |
elect annually a nominating committee of three at the interim board ; |
( d ) |
determine place and date of the annual convention and regular meetings of the board of directors ; |
( e ) |
make recommendations to the convention body regarding regions ; |
( f ) when asked , review proposals and award contracts ;
( g ) ensure financial review of previous Treasurer ’ s books done by Interm Board ; ( p ) approve method of distribution of Achiever
SECTION 4 . Meetings of the board of directors shall be held : ( a ) immediately preceding and immediately following the annual convention ; ( b ) in the fall between conventions which shall be referred to as Interim Board , ( c ) when called by the president with approval of the executive committee ,
( d ) when called by a petition signed by at least one third of the board members , at least two of whom shall be elected officers ,
( e ) notice for regular meetings of the board shall be given in writing through the Achiever or through first class mail no less than thirty ( 30 ) days prior to the meeting date ,
( f ) notice for called meetings of the board shall be given in writing either by e-mail or first-class mail no less than twenty-one ( 21 ) days in advance of the meeting date . The notice for a called meeting must state time , date , location , and specific items to be discussed . Board members may waive the 21 day requirement when speed is a factor . SECTION 5 At the request of the President , a vote of the Board of Directors may be taken by mail , facsimile ( fax ), or e-mail . Such vote shall have the force and effect of a vote taken at a face-to-face meeting . The Secretary ’ s records shall contain an accurate record of all such votes .
SECTION 6 . No member shall have more than one vote , and no voting by proxy shall be allowed .
SECTION 7 . A quorum shall be the members who are present and registered when the roll is called , provided three ( 3 ) are members of the executive committee . However , in no case may a quorum be less than one-third of the members of the board .
SECTION 8 . The board of directors shall report to the convention body the business transacted by the board since the previous convention .
7 June 2013