SECTION 3 The first vice president shall:( a) perform the duties of the president in the absence of the president;
( b) become president for the unexpired term in case of death, resignation, or incapacity of the president;( c) serve as chairman of the standing committee for which best qualified;( d) serve in such capacities as assigned by the president;
SECTION 4. The second vice president shall:( a) perform the duties of the president in the absence of the president and the first vice president;
( b) serve as chairman of the standing committee for which best qualified;( c) serve in such other capacities as assigned by the president.
SECTION 5. The secretary shall:( a) Keep accurate minutes of the proceedings of all meetings of the annual convention, the board of directors and the executive committee;
( b) Transcribe and submit the minutes of the above meetings to a committee composed of the president-elect, second vice president, and treasurer for approval within thirty( 30) days of the adjournment of the meeting; and distribute copies to each entiety as appropriate. Copies of minutes may be posted on the web site in lieu of hard copies. Copies of Executive Committee minutes are to be given only to Executive Committee members.
( c) Distribute to the executive committee, the board of directors, past state presidents, bylaws chair, handbook chair, and historian copies of appropriate minutes at the direction and approval of the state president who presided at said meeting. Minutes of executive committee meetings will be distributed only to members of the executive committee, except for their inclusion in the complete record of the organization to be submitted to the archives at the end of the organization year.
( d) Conduct the correspondence of the state organization at the direction of the president;( e) Issue all necessary notices and calls for as directed by the president;
SECTION 6. The treasurer shall be responsible for all monies of the state organization, and shall:
( a-1) ensure that all Interim Board / Convention monies are deposited in an account known as the Interim Board / Convention bank account in a bank or banks as selected by the treasurer and approved by the executive committee. First consideration should be given to a banking system with branches across Tennessee. The state president shall be a signatory on this bank account. The Interim Board / Convention bank account will be a separate bank account from all other funds.
( a-2) deposit other BPW / TN monies in a new account known as the Working Fund in a bank or banks as selected by the treasurer and approved by the executive committee. The state president shall be a signatory on this bank account.
( a-3) ensure BPW / TN special account( s) shall remain on deposit at the official bank of the organization.
( b) give a bond, premium to be paid from state funds, sufficient to cover the maximum amount of money anticipated to be in the treasury;
( c) present written reports at the annual convention and at meetings of the board of directors and executive committee;
( d) disburse funds only upon presentation of original bills and properly executed vouchers. Ensure appropriate bank accounts are charged. Comply with the auditor’ s requirements that any check for expenses incurred during the organization year will be dated NO LATER than June 30;
( e) submit proper tax forms to state and / or the U. S. government in a timely manner;( f) serve as a member of the finance committee with no vote;
( g) deliver to the successor funds and securities no later than June 30 as designated / authorized by State Convention action( s);
( h) no later than forty-five( 45) days after the close of State Convention, deliver to the Finance committee all financial records required for audit.
SECTION 7. Each officer, except the treasurer, shall deliver to the successor, immediately after retiring from office, all accounts, records, books, papers and other property belonging to the state organization.
6 June 2013