SECTION 3 The first vice president shall : ( a ) perform the duties of the president in the absence of the president ;
( b ) become president for the unexpired term in case of death , resignation , or incapacity of the president ; ( c ) serve as chairman of the standing committee for which best qualified ; ( d ) serve in such capacities as assigned by the president ;
SECTION 4 . The second vice president shall : ( a ) perform the duties of the president in the absence of the president and the first vice president ;
( b ) serve as chairman of the standing committee for which best qualified ; ( c ) serve in such other capacities as assigned by the president .
SECTION 5 . The secretary shall : ( a ) Keep accurate minutes of the proceedings of all meetings of the annual convention , the board of directors and the executive committee ;
( b ) Transcribe and submit the minutes of the above meetings to a committee composed of the president-elect , second vice president , and treasurer for approval within thirty ( 30 ) days of the adjournment of the meeting ; and distribute copies to each entiety as appropriate . Copies of minutes may be posted on the web site in lieu of hard copies . Copies of Executive Committee minutes are to be given only to Executive Committee members .
( c ) Distribute to the executive committee , the board of directors , past state presidents , bylaws chair , handbook chair , and historian copies of appropriate minutes at the direction and approval of the state president who presided at said meeting . Minutes of executive committee meetings will be distributed only to members of the executive committee , except for their inclusion in the complete record of the organization to be submitted to the archives at the end of the organization year .
( d ) Conduct the correspondence of the state organization at the direction of the president ; ( e ) Issue all necessary notices and calls for as directed by the president ;
SECTION 6 . The treasurer shall be responsible for all monies of the state organization , and shall :
( a-1 ) ensure that all Interim Board / Convention monies are deposited in an account known as the Interim Board / Convention bank account in a bank or banks as selected by the treasurer and approved by the executive committee . First consideration should be given to a banking system with branches across Tennessee . The state president shall be a signatory on this bank account . The Interim Board / Convention bank account will be a separate bank account from all other funds .
( a-2 ) deposit other BPW / TN monies in a new account known as the Working Fund in a bank or banks as selected by the treasurer and approved by the executive committee . The state president shall be a signatory on this bank account .
( a-3 ) ensure BPW / TN special account ( s ) shall remain on deposit at the official bank of the organization .
( b ) give a bond , premium to be paid from state funds , sufficient to cover the maximum amount of money anticipated to be in the treasury ;
( c ) present written reports at the annual convention and at meetings of the board of directors and executive committee ;
( d ) disburse funds only upon presentation of original bills and properly executed vouchers . Ensure appropriate bank accounts are charged . Comply with the auditor ’ s requirements that any check for expenses incurred during the organization year will be dated NO LATER than June 30 ;
( e ) submit proper tax forms to state and / or the U . S . government in a timely manner ; ( f ) serve as a member of the finance committee with no vote ;
( g ) deliver to the successor funds and securities no later than June 30 as designated / authorized by State Convention action ( s );
( h ) no later than forty-five ( 45 ) days after the close of State Convention , deliver to the Finance committee all financial records required for audit .
SECTION 7 . Each officer , except the treasurer , shall deliver to the successor , immediately after retiring from office , all accounts , records , books , papers and other property belonging to the state organization .
6 June 2013