SECTION 9 . The report of the nominating committee shall be submitted to the convention body at the first business meeting of the convention , following which nominations may be made from the floor . Candidates nominated from the floor must provide the appropriate Official Data Form to the chair of nominations . The convention credentials committee chair shall verify the status of the candidate ’ s good standing to the chair of nominations The names of those so nominated shall be placed on the ballot . Candidates for office shall address the convention body for not more than three ( 3 ) minutes . Immediately following there may be held a candidates ' forum presided over by the nominating committee chair .
ARTICLE XIII ELECTIONS
SECTION 1 . A president-elect , a first vice president , a second vice president , a secretary , a treasurer and three ( 3 ) regional directors shall be elected at each annual convention for a term of one year or until their successors are elected . No one shall serve in the offices of president-elect , first vice president , and second vice president more than one term .
SECTION 2 . A majority of all votes cast for a particular office shall constitute election .
SECTION 3 . Six months or longer shall be a term of office when determining eligibility for re-election , except for the first vice president serving the unexpired term of the president .
SECTION 4 . Rules for elections and campaigns found in the Handbook shall govern the candidates ’ election activities . Elections will be held in the meeting room .
SECTION 5 . Ballots will be distributed to qualified voters as certified by the credentials committee . ( See Article XVII , Sections 2-4 ).
ARTICLE XIV DUTIES OF OFFICERS
SECTION 1 . The president shall be the principal officer of the state organization and shall : ( a ) preside at the annual convention , at meetings of the board of directors and the executive committee ; ( b ) be an ex-officio member of all committees except the nominating committee ;
( c ) appoint standing committee chairs , sub committee chairs and members , a parliamentarian and legal advisor , and other appointments as need arises with the approval of the executive committee .
( d ) appoint such committees as are needed to facilitate the board meetings and convention , such as tellers , registration , credentials , etc .
( e ) send to each local organization the official call to the state convention at least thirty ( 30 ) days prior to the first day of the convention ;
( f ) require each local organization to submit names and addresses of local organization officers and chairs immediately following the annual state convention to the secretary ;
( g ) interpret the BPW Foundation programs , policies , procedures and objectives to the state organization ;
( h ) insure that a coordinated program , including projects and activities , shall be developed for the ensuing year in accordance with the objectives of BPW Foundation ;
( i ) oversee the bonding of the treasurer and other persons entrusted with the handling of funds or property of BPW / TN .
SECTION 2 . The president-elect shall : ( a ) act as the representative of the president when requested ; ( b ) other than the Nominating Committee , serve as an ex-officio member of all committees .
( c ) appoint a parliamentarian and standing and special committees to serve during the president-elect ' s term of office as president , subject to the approval of the executive committee sixty ( 60 ) days prior to state convention ;
( d ) serve in such capacities as assigned by the president .
( e ) hold a meeting of the executive committee-elect after the election at state convention to begin the business of the next term ;
5 June 2013