Additionally, it is helpful to have a junk e-mail folder and virus detections to protect your systems against any potential e-mail viruses. Highly confidential information, such as financials, salary data, strategic plans or budgets, should not be transmitted via unprotected e-mail methods. Opt instead for an encrypted method of sharing and storing sensitive information.
Secure Online Meetings
A collaboration software program provides organizations with a cost-effective method for transferring important files over a secure channel. While most products have security as an addon, others build strong security specifics within the tool to provide better protection. All components of a collaboration tool – including audio, video, data and files – should be protected with the strongest levels of encryption.
Some of the security factors you should look for include:
• Lock-tight password protection
• Comprehensive encryption system using Advanced Encryption Standard( AES) Public key encryption
• Encrypted file storage
Stay in Control
Perhaps the most effective way to protect sensitive files is by having the control in your hands. Any form of communication, and specifically a collaboration tool, should provide you with the control to grant employees access to certain information. A collaboration product should let you designate which of your employees has access and to what files, and it should handle details surrounding need-to-know and right-to-know permissions.
Secure Networks and Applications
Lastly, you should consider ways to secure both the network you are transmitting information with and the application being used to communicate. This is especially important for teleworkers who
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