B U Y O U T S & C O R K A G E S
If the Customer does not directly manufacture the product in the sampling request, If the Customer has a specific product request that Sodexo Live! is unable to procure, or If the Customer is requesting to distribute product exceeding sampling guidelines, Sodexo Live! may grant the Customer permission to bring the requested food and beverage within the Miami Beach Convention Center contingent on a Buyout and corkage fee being charged at cost of the customer, complemented with a Certificate of Insurance(" COI ")( Page 20). Approval is granted on a case-by-case basis with associated buyout or corkage fees determined at Sodexo Live!’ s discretion.
All Buyout and Corkage requests submitted less than thirty( 30) days prior to the event may be subject to Short-Term or On-Site surcharges( page 6).
F O O D & B E V E R A G E E V E N T S
If the nature of the Customer’ s event is exclusively food, beverage, or alcohol focused and / or the Customer anticipates five( 5) or more Sampling, Buyout and / or Corkage requests, the Customer(“ Show Management”) will be required to provide the following:
1. A Certificate of Insurance( COI) with a $ 4 Million Umbrella Policy, requiring: a. $ 1 Million General Liability Coverage b. $ 1 Million Automobile Liability Coverage c. $ 4 Million Excess / Umbrella Liability Coverage d. $ 1 Million Worker’ s Compensation and Employer’ s Liability Coverage
2. A Detailed List of Sampling Booths, including: a. Name of Company b. Booth Number c. Main Contact( First & Last Name) d. Food, Beverage & Alcohol Samples to be distributed
3. A Detailed Floorplan of Sampling Booths, including booth numbers.
4. Full Payment for the following services, if applicable: a. Culinary Supervisors to monitor the preparation spaces and distribution of samples, and / or b. Alcohol Supervisors to monitor portion sizes and proper distribution of samples, and / or c. Fees associated with any exclusive or ticketed sampling areas that requires an additional purchase from an attendee to access.
No sampling requests will be approved or accepted until a Certificate of Insurance( COI) and any corresponding payments are provided to Sodexo Live! sixty( 60) days in advance. All sampling requests must be sent and approved by Sodexo Live! fourteen( 14) days in advance. Requests within the fourteen( 14) day period will not be accepted.
SHOW MANAGEMENT ACCEPTS ALL LIABILITY ASSOCIATED WITH SAMPLING AND BUYOUT ACTIVATIONS, AUTHORIZING SODEXO LIVE! TO HAVE FULL AUTHORITY OVER SAMPLING OPERATIONS, INCLUDING THE ABILITY TO SUSPEND ACTIVATIONS AT SODEXO LIVE’ s DISCRETION.
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