S A M P L I N G O V E R V I E W
Sodexo Live! may grant a Customer permission to distribute food or beverage samples during an event contingent on the following conditions: The inherent and fundamental nature of the event is centered around food, beverage or alcohol; The Customer is the legal manufacturer or distributor of the proposed food or beverage samples; The proposed samples are in relation to the nature of the event; Approval is given to the Customer in writing by Sodexo Live!
Samples are limited to a specific portion size: Maximum food sample size is two( 2) ounces Maximum non-alcoholic beverage sample size is three( 3) ounces Maximum alcoholic beverage / liquor sample size is one( 1) ounce
If a request for sampling exceeds the predetermined portion sizes, or is in quantities exceeding sampling guidelines, the Customer will be assessed a Buy Out or Corkage Fee per item brought in. Sampling of any alcohol or liquor requires a Sodexo Live! bartender to distribute the product, charged at cost of the Customer. Sodexo Live! will determine the number of staff required for each sampling activation.
T O R E Q U E S T A S A M P L I N G A C T I V A T I O N
A MBCC Sampling Request Form( Page 19), MBCC Sampling Agreement( Page 20) and Certificate of Insurance(" COI ") registered under the exhibiting business and listing Sodexo Live! as an additional insured must be submitted to Sodexo Live! in writing fourteen( 14) days prior to the first event day. Approval is granted on a case-by-case basis at the sole discretion of Sodexo Live! The COI must have the following coverages and verbiage as described on page 18.
Sampling requests submitted or finalized within fourteen( 14) days or less prior to the first event day may result in a Buyout or Corkage fee being charged.
All sampled products must be served via single-use compostable servewear.
No food or beverage may be sampled outside of MBCC’ s exhibit halls and all sampling operations must be confined to the Customer’ s booth. The Customer is strictly prohibited from distributing samples and soliciting interest outside of their assigned booth.
Samples may not be sold at any time and the Customer is prohibited from charging fees for attendees to receive samples. Customers who are utilizing samples in relation to wholesale purposes are prohibited from distributing wholesale product on MBCC property. Sodexo Live! encourages Customers to arrange pick-up services at an off-site location or to coordinate with delivery services.
Sodexo Live! does not provide or rent out equipment for sampling activations. The Customer is responsible for cleaning & maintaining their space, adhering to local and state Heath Department Regulations and planning for proper waste disposal( including liquids). Disposal of cooking residue into the MBCC’ s drainage system is strictly prohibited. Receiving & Handling, Storage and Delivery services may be available from Sodexo Live! at cost of the Customer, but are not guaranteed.
Sodexo Live! has the authority to suspend any Sampling Activation due to: Sodexo Live! deeming a Customer’ s activation operations are violating any Federal, State or Local Health Code Regulation. Distribution of product( s) that were not stated on the Sampling Application. Distribution of product( s) outside of the Customer’ s booth. Other activities in which Sodexo Live! deems it necessary to suspend operations.
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