Canadian Neurological Sciences Federation 2014

EXHIBIT GUIDELINES AND MANUAL Canadian Neurological Sciences Federation 49th Annual Congress Banff, AB June 3-‐6, 2014 __________________________________________________________________ With the exception of service animals, no animals are allowed in the meeting space without written approval from the Fairmont Banff Springs. Nothing is allowed to be attached or fastened to the walls. No smoking is allowed in the building. All food & beverage must be ordered through the catering department of the Fairmont Banff Springs. INSURANCE Exhibitors must have their own liability insurance. In the event of fire, flooding or theft, no matter how caused, the Hotel and its representatives assume no liability for any bodily harm or material damage to products, booths, equipment or decorations occupying any rented space within the building or being moved in or out of the building. Exhibitors must maintain and enforce at all times during the Conference, policies of fire, theft, or other insurance to cover all risks. The Conference Management will take every reasonable precaution to prevent loss to Exhibitor’s goods, but under no circumstances will either the Conference Management or the Official Suppliers assume any responsibility for loss and damage which might ensue from any cause in connection with transfer, installation, maintenance or removal of exhibits. Neither the Neither the Conference Management, nor the Official Suppliers will be responsible, in any way, for goods while on exhibit or in storage. Security personnel will be on duty during move-‐in, move-‐out, and when the exhibit hall is closed to delegates, but neither the Conference Management, the Fairmont Banff Springs, nor any Official Suppliers will assume any responsibility for loss or damage caused to Exhibitors by fire, theft, damage, personal injury or otherwise. The exhibitor is responsible for insurance related to their participation in the Exhibition. Exhibitors must provide proof of insurance and paid premiums on request by the Conference Management. Conference Management reserves the right to change the suggested minimum amount of insurance and the type of insurance based on the advice it may receive from time to time from its Risk Management Advisors or based on legal requirements of the operator of the Exhibit Hall or other parties with whom the Conference Management may from time to time contract in respect of the Exhibit Hall and/or the Conference. RECYCLING AND RESIDUAL WASTE MANAGEMENT The exhibitor has the obligation to use the equipment provided at his disposal for recycling (paper, paperboard, glass, plastic) for the duration of the event (including setup / dismantling and during the exhibition). Additional selective collection may be added to those mentioned above. CONGRESS SCHEDULING The CNSF Organizing Committee reserves the right to change the dates, times and/or location of the Exhibition, as well as the exhibit floor plan, and is not liable for damages. 12

Canadian Neurological Sciences Federation 2014 | Page 13