Canadian Neurological Sciences Federation 2014 | Page 11

EXHIBIT GUIDELINES AND MANUAL

Canadian
 Neurological
 Sciences
 Federation

49th Annual Congress
Banff,
 AB
 June
 3-­‐6,
 2014

__________________________________________________________________

EXHIBITOR REGULATIONS
In the enforcement and interpretation of the following rules and regulations, the decision of the
CNSF is final. Exhibitors are required to abide by the guidelines and policies outlined in these
guidelines and distribute same to exhibit personnel, display house personnel, and any other
contractors working for the exhibiting organization.
EXHIBITION PURPOSE
The purpose of the CNSF Exhibition is to present interactive and informative exhibits to
delegates in order to educate them about products and services pertinent to their professional
interest.
BOOTH REGULATIONS
1. Assigned exhibit/display space must be staffed at all times throughout designated
exhibit hours.
2. No background may be placed to obstruct, block or interfere with the lighting or visibility
of an adjacent booth. Booth and display structures shall not exceed the given size
requirements. Aisle space may not be used for exhibit purposes or for solicitation of
business.
3. Distribution of materials outside the booth is expressly forbidden.
4. Distribution of samples, etc. is permitted providing it does not interfere with an adjoining
Exhibitor and is conducted in a dignified manner. Noisemakers, blinking lights or any
action which, in the opinion of Show Management, may be a source of annoyance or
danger to the health or safety of others will not be permitted.
5. The Exhibitor shall not close or remove the exhibit until the conclusion of the entire
Exhibit unless otherwise directed by the Conference Management.
6. Prizes, drawings and contests are permitted, in accordance with the Fairmont Banff
Springs Resort.
7. Distribution of refreshments or other products for consumption not manufactured or
related to the activities of the Exhibitor are not permitted per the general rules and
regulations governing the Fairmont Banff Springs Resort.
8. No signs or other articles are to be fastened to the walls, drapes, ceilings, etc. by any
method whatsoever. The use of thumbtacks, scotch or double sided tape, nails, screws,
bolts or any tools or material which could mark the floor or walls is strictly prohibited.
Robots, or other remote control devices, should be limited only to the Exhibitor’s space.
If you have any such devices that may not fit in your assigned space, please contact
Conference Management prior to the trade show and we will try to accommodate your
needs.
9. The Exhibitor shall be responsible for all damage to structures, furnishings, etc. which
may be caused by their representatives, employees or guests. All exhibits not in
accordance with booth regulations and any proposed structural changes must be
forwarded to Conference Management for written approval.
10. The recording, either audio or video, of any event is not permitted without prior written
authorization by CNSF.
11. Exhibitors may not assign, sublet or apportion all or any part of the space contracted
for/by them, and may not advertise or display goods or services other than those
manufactured, distributed, or sold by them in the regular course of their business. Space
contracted for/by an exhibitor is for the sole use of that exhibitor.

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