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CSC/France Merrick funds cannot be used for event expenses, such as food, venue rental, AV,
security, facilities, etc., and related items. These expenses must be deducted from the event’s
revenue. Thus, the final donation from the fundraiser will equal the ticket proceeds minus event
expenses. To offset these costs, groups may solicit outside fundraising to cover event expenses.
•
The charity/organization must be approved by the CSC before proceeding with the fundraiser. We
are unable to donate to international organizations unless they have a domestic partner who can
receive the donation.
•
Paperwork to get the charity/organization into the JHU vendor system (for payment purposes) must
be completed before the event.
•
An Event Outline must be submitted to the group’s CSC Staff Advisor at least three months prior
to the event.
•
Groups may borrow a JCard reader for fundraising events – from ID Card Services, 52 Garland
Hall. Groups must abide by ID Card Services’ Loaner Equipment Agreement.
•
For events that bring in cash, the group financial officer must first make a record of the total monies
received. After that has been done, take the money to the CSC for deposit. For cash deposits,
please bundle the money separated by denomination – no large quantities of coins, please. At the
CSC, a receipt will be given for the deposit amount.
•
All fundraiser cash and checks should be taken to the CSC for deposit within 3 business days
University Policy Regarding Gifts
•
Groups may choose to thank their community partners or a guest speaker with a gift card. Please be
aware that the university considers a gift over $25 to be considered taxable income, which means it
must be reported on a 1099 tax form. Do not purchase a gift card with a value over $25!
T-Shirts
New for 2016-17 In order to support the larger University initiatives around supporting the Baltimore
community and economy (known as Hopkins Local), beginning in fall 2016, groups interested in
purchasing t-shirts or other apparel must purchase them from vendors located within Baltimore City.
The Center for Social Concern will help groups order t-shirts using approved vendors. Groups
interested in ordering t-shirts should fill out the CSC T-Shirt Form and be aware of the following
guidelines regarding using CSC group funding to pay for t-shirts (and other apparel)
T-Shirts for Groups that work with Youth
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