1. The safety and well-being of each girl is our most important consideration. One of the most
significant and frequent risks is the transportation of girls. Because the risk of injury is so
significant, the council must take steps to protect our girls.
2. It is imperative that all drivers for Girl Scout activities are selected in a prudent manner.
It is required that all non-hired (i.e. volunteer, parent, etc) drivers for Girl Scout activities must be
registered members and have successfully completed the Volunteer Application Process (Volunteer
Application, Background Check, Interest Form and registration). Drivers must insured and be at
least 21 years of age, have a good driving record, a valid license, and a registered and insured
vehicle.
3. Girls never drive other girls.
4. If a group is traveling in one vehicle, there must be at least two unrelated, approved adult
volunteers in the vehicle, one of whom is female, and the girl-volunteer ratios in Volunteer
Essentials must be followed.
5. If a group is traveling in more than one vehicle, the entire group must consist of at least two (2)
unrelated, approved adult volunteers, one of whom is female, and the girl-volunteer ratios in
Volunteer Essentials must be followed. Care should be taken so that a single car (with a single
adult driver) is not separated from the group for an extended length of time.
6. Male volunteers must be accompanied by an unrelated female volunteer who is registered and
approved.
7. Copies of Girl and Adult Health History forms should be in the vehicles girls and volunteers are
riding in during trips.
8. Private transportation includes private passenger vehicles, rental cars, privately owned or
rented recreational vehicles and campers, chartered buses, chartered boats and chartered
flights.
9. If you plan to use a transportation provider, you must verify that a Certificate of Insurance is on
file with GSWPA, or obtain one from the transportation provider you would like to use. See
Certificates of Insurance Procedure.
10. In the event of an accident, the owner’s vehicle insurance is the primary applicable insurance.
11. If you are renting a vehicle:
You will need to forward copies of your receipt(s) and rental agreements/paperwork from the
rental agency to your membership staff person within seven (7) business days after your
trip/activity. Your membership staff person will then forward paperwork to the administrative
assistant to the COO.
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