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Business The
Advice
Flyer
Conducting Right to Work Checks
Under the Asylum
and Immigration Act
1996, employers have
a legal duty to check
that all current and
potential employees
are legally entitled to
work in the UK before
they commence work.
The Employer must
Clare Whight
check that the
documents provided are genuine and
that the person presenting them is
the prospective employee, the rightful
holder and allowed to do the type
of work the Company is offering.
Employers must check:
1. photographs and dates of birth are
consistent across documents and
with the person’s appearance in
order to detect impersonation;
2. expiry dates for permission to be in
the UK have not passed;
3. any work restrictions to determine
if they are allowed to do the type
of work on offer (for students who
have limited permission to work
during term-times, you must also
obtain, copy and retain details of
their academic term and vacation
times covering the duration of their
period of study in the UK for which
they will be employed);
4. the documents are genuine, have
not been tampered with and belong
to the holder; and
5. the reasons for any difference in
names across documents (e.g.
original marriage certifi cate, divorce
decree absolute, deed poll). These
supporting documents should
also be photocopied, and a copy
retained.
Key Dates
• For employees who have been
in continuous employment since
before 27th January 1997, there is
no Right to Work documentation
required.
• Thereafter, for any employee who
has been in continuous employment
between 27th January 1997 and
30th April 2004, then a National
Insurance (NI) number will suffi ce as
proof of right to work.
• Any employee after 30th April 2004
will need to provide appropriate
documentation, as detailed in List A
or List B on gov.uk.
• From 29 February 2008 employers
are required to make additional
checks every 12 months for those
individuals only able to produce
documents from List B. (List B
documents indicate that the holder
has restrictions on his or her
entitlement to be in the UK).
Recording Checks
When retaining Right to Work
documentation employers must make
a record of the date on which they
conducted the check. This may be by
either making a dated declaration on
the document copy or by holding a
separate record, securely, which may
be shown to an offi cial from the Home
Offi ce upon request to establish the
correct checks have been made.
For further information on carrying
out Right to Work checks, HR advice
or guidance please contact SOS-HR
01473 276170.
Please note that the content of this article is for
general information and reference only and does
not constitute legal advice. Always take advice
and follow the correct and current best practice.
Women in business
There’s no shortage of Google-able
articles on women entrepreneurs and
work-life balance and it’s all well
and good reading them – but that’s
not all that’s involved. Early in any
advice piece on success for women in
business is the need to take action, to
quote Cheryl Sandberg, to “Lean In”.
Women as entrepreneurs are
important for economic growth and
for contributing unique business
solutions supporting the evolution of
society and are actively encouraged by
Governments across the world through
various schemes, incentives and
promotional measures. And we want
to join in…
To further encourage women
entrepreneurs we want to help you
to “lean-in”. The concept of work-
life balance for women needs to
blend soft and professional skillsets
to rise to leadership roles. Women
entrepreneurs are in a minority
with not enough role models,
communities, mentors or professional
networks to help guide them on their
entrepreneurial journey and we’d like
to support you.
Learning to Lean-in
• Leadership Development: we
encourage you to take on leadership
roles, to overcome your inhibitions
of “what-ifs” and be assured that
you do hold the potential to lead
teams and run a business. Look for
leadership coaching programs and
peer support groups to boost your
confi dence.
• Balance Work and Life: As a woman,
I can confi rm that it’s a struggle
to create balance in work and life.
Women often believe that their
work life is separate from home,
family or social life. Learning to
blend these aspects can help ease
the struggle of the juggling act.
• Interact and Network with Other
Women: Engaging with and
interacting with like-minded women
(and men) can address some of the
challenges women entrepreneurs
face. Meeting other women in
business can inspire creativity,
build knowledge and make future
business goals seem attainable.
• Build a Support System: Women
entrepreneurs need encouragement
and support to start a business
with ideas that resonate with
their abilities, interests and skills.
Business events, networks and
associations serve as the best way
for women to interact with like-
minded leaders who over a period
of time evolve as a strong support
system.
How Flyer Media Supports
Women Entrepreneurs
We really want to encourage women
at all stages of their business journey
to attend the Felixstowe and Suffolk
Business Exhibition on Wednesday
October 3rd at The Orwell Hotel in
Felixstowe. Come along and network
with other women business owners
from a variety of local and regional
businesses from part time owner /
operators to managers and owners of
large regional and national companies.
You can also call me on 01394
211 461 about your new venture
or growing your business or email
sunanda.bailey@fl yeronline.co.uk
Sunanda Bailey
Flyer Group Media
** Sources: gov.uk and Home Offi ce
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