SWSD 2013 Program Handbook November 2013 | Page 140

IV.

Age-Group Chair Responsibilities
A. Compile and update a calendar for their Age-Group for
submission to the Program Director by September 1 st of the
Program Year. The Calendar should at minimum provide the
monthly Age-Group Sponsorship assignments from September
– May of the Program Year. Co-Sponsorship between Members
is allowed as long as the balance of the months have sufficient
coverage. Goal: children should have some sponsored activity
each month from September to May. If there is any conflict
between this rule and the Programming Procedures, the
Programming Procedures shall govern. Sample Calendar
attached as Exhibit B (feel free to use your own format).
B. Distribute the calendar to the Members of the Age-Group as
needed
C. Ensure that at least one Age-Group community service project
is executed within a given program year.
D. Combining Age-Group activities is allowed as long as the
activity is age-appropriate for the Age-Group the Chair serves.
E. Combining Age-Groups for a community service project is
allowed as long as the service is age-appropriate for the AgeGroup the Chair serves.
F. Record attendance at each Age-Group Activity for submission
to the Program Director within 30 days of the activity. Sample
Sign-in sheet attached as Exhibit C (feel free to use your own
format).
G. Ensure that your Age-Group is supporting National, Regional
and Chapter initiatives through and/or within the Age-Group
activities scheduled throughout the year by encouraging
Members to plan activities with the initiatives in mind.
H. Collect Medical Information and Liability Release Forms
(sample attached as Exhibit D, but please ensure that you use
the most current version promulgated by Nationals) for
EVERY child in your Age-Group (prior to participation in any
Age-Group Activity). These forms should be submitted to the
Program Director by her stated deadline, but no later than prior to
any child’s participation in an Age-Group Activity. NOTE: THIS IS
A NATIONAL REQUIREMENT - NO EXCEPTIONS!
I. Collect Medical Information and Liability Release Forms for
EVERY child that participates in an Age-Group Activity with
our Member-children (prior to participation in any AgeGroup Activity). NOTE: NO EXCEPTIONS!
J. Collect Youth Service Recognition Forms (sample attached as
Exhibit E) and deliver them to the Teen Sponsor by her stated
deadline.
K. Ensuring that the responsible Members comply with
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