JOIN YOUR ORGANIZATION ’ S COUGAR CONNECT PORTAL & COMPLETE ADVISOR AGREEMENT To ensure longevity within the organization , each advisor must be an administrator of their organization ’ s Cougar Connect portal . You are not expected to maintain the organization ’ s Cougar Connect account but rather help transition new officers into administrators . Ask a current leader in the organization to give you Administrator access . You will also be asked to complete the Advisor Agreement form each academic year ( August 1-July 31 )
ENSURE YOU ARE FAMILIAR WITH THE ORGANIZATION ’ S FUNDS An organization may have an Agency fund account at Collin College . If so , a monthly report of the organization ' s balance is uploaded to the organization ' s " Documents " tool on Cougar Connect . If the student organization has been allocated funding from the Student Activity Fee Advisory Committee ( SAFAC ), you can communicate with the organization ' s officers to discuss the amount awarded . You are welcome to review the budgets and funding information in the Student Organization Procedures Manual to become acquainted with the funding and spending process .
DISCUSS YOUR ROLE AND EXPECTATIONS WITH THE ORGANIZATION LEADERS Take time to meet with student leaders and have this conversation .
COMPLETE ADVISOR TRAINING The primary advisor must also complete Student Organization Office & Advisor Training with the Office of Student Engagement each academic year ( August 1-July 31 ). This link can also be found on Cougar Connect under the “ Campus Links ” section . All advisors must complete the training during the organization ' s renewal period .
GET A T-CARD All advisors must have a Collin College T-card for student organization purchases and travel . To request a T-Card , complete the T-Card request form in Workday . After you make the request , you will need to review the T-Card User Agreement .
Resigning as a Student Organization Advisor
If a student organization advisor needs to resign , the ‘ Roster ” portal form must be updated through Cougar Connect with the new advisor information . If the resignation is from the organization ’ s Primary Advisor , the group has one month from the time of resignation to obtain a new Primary Advisor . Student Engagement will assign a departmental staff member to serve as a Temporary Advisor during this time . Once the organization selects a new advisor , they must submit their name to Student Engagement for approval by Collin Administration .
Establishing
a New Student Organization Advisor
1 . Confirm your primary advisory role . Ensure you know the responsibilities of advising a student organization ( listed above ), notify your supervisor / dean of the commitment , and complete the Advisor ’ s Supervisor Approval Form . a . After confirming this , a student organization administrator must update the organization ’ s Cougar Connect Roster to reflect the changes . Click “ Manage Organization ,” Click the “ Roster ,” Invite the new advisor to join the portal and invite them as an advisor or find the advisor ’ s name , click the “ Edit pencil ” and click “ Primary Advisor ” position and click “ SAVE .” 2 . Accordingly , decide if you would like a secondary advisor and follow the guidelines above . 3 . Complete a new Generic Email Request Form with the updated advisor information and return it to the Student Engagement office on the campus where the Advisor resides . The “ Responsible Party ” listed on the Generic Email Request Form must be the primary advisor . You can also email helpdesk @ collin . edu to request additional people access the email address .
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