JOIN YOUR ORGANIZATION’ S COUGAR CONNECT PORTAL & COMPLETE ADVISOR AGREEMENT To ensure longevity within the organization, each advisor must be an administrator of their organization’ s Cougar Connect portal. You are not expected to maintain the organization’ s Cougar Connect account but rather help transition new officers into administrators. Ask a current leader in the organization to give you Administrator access. You will also be asked to complete the Advisor Agreement form each academic year( August 1-July 31)
ENSURE YOU ARE FAMILIAR WITH THE ORGANIZATION’ S FUNDS An organization may have an Agency fund account at Collin College. If so, a monthly report of the organization ' s balance is uploaded to the organization ' s " Documents " tool on Cougar Connect. If the student organization has been allocated funding from the Student Activity Fee Advisory Committee( SAFAC), you can communicate with the organization ' s officers to discuss the amount awarded. You are welcome to review the budgets and funding information in the Student Organization Procedures Manual to become acquainted with the funding and spending process.
DISCUSS YOUR ROLE AND EXPECTATIONS WITH THE ORGANIZATION LEADERS Take time to meet with student leaders and have this conversation.
COMPLETE ADVISOR TRAINING The primary advisor must also complete Student Organization Office & Advisor Training with the Office of Student Engagement each academic year( August 1-July 31). This link can also be found on Cougar Connect under the“ Campus Links” section. All advisors must complete the training during the organization ' s renewal period.
GET A T-CARD All advisors must have a Collin College T-card for student organization purchases and travel. To request a T-Card, complete the T-Card request form in Workday. After you make the request, you will need to review the T-Card User Agreement.
Resigning as a Student Organization Advisor
If a student organization advisor needs to resign, the‘ Roster” portal form must be updated through Cougar Connect with the new advisor information. If the resignation is from the organization’ s Primary Advisor, the group has one month from the time of resignation to obtain a new Primary Advisor. Student Engagement will assign a departmental staff member to serve as a Temporary Advisor during this time. Once the organization selects a new advisor, they must submit their name to Student Engagement for approval by Collin Administration.
Establishing
a New Student Organization Advisor
1. Confirm your primary advisory role. Ensure you know the responsibilities of advising a student organization( listed above), notify your supervisor / dean of the commitment, and complete the Advisor’ s Supervisor Approval Form. a. After confirming this, a student organization administrator must update the organization’ s Cougar Connect Roster to reflect the changes. Click“ Manage Organization,” Click the“ Roster,” Invite the new advisor to join the portal and invite them as an advisor or find the advisor’ s name, click the“ Edit pencil” and click“ Primary Advisor” position and click“ SAVE.” 2. Accordingly, decide if you would like a secondary advisor and follow the guidelines above. 3. Complete a new Generic Email Request Form with the updated advisor information and return it to the Student Engagement office on the campus where the Advisor resides. The“ Responsible Party” listed on the Generic Email Request Form must be the primary advisor. You can also email helpdesk @ collin. edu to request additional people access the email address.
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